Reports and Operations Associate

Job Overview:

We are seeking an Operations and Reports Assistant to support our day-to-day business operations and ensure the smooth functioning of various tasks. The ideal candidate will be detail-oriented, organized, and proficient in using spreadsheet software. This role encompasses a variety of responsibilities, including but not limited to:

Responsibilities for Magnet VAs:

-Transferring Shipping Label Costs: Regularly transferring shipping label costs from Veeqo to Inventory Lab. This involves following basic instructions provided by Veeqo and working with spreadsheet data.

-Inventory Tracking: Keeping track of monthly Amazon purchases and monitoring the time it takes for items to sell, with a particular focus on items sold within 30 days and the profit and ROI each ended up selling for. This information will be managed using Google Sheets.

-Shopper Profitability: Tracking and evaluating the profitability of each shopper by comparing their earnings to the compensation paid to them. Data will be managed in Google Sheets.

-Daily Journal: Maintaining a daily journal of business activities, including purchases, business meetings, and other relevant details. Updates may occur through communication platforms like WhatsApp or Skype.

-Expense Reporting: Answering queries from the bookkeeper regarding business expenses based on the daily journal. This will involve email communication and spreadsheet work.

-Mileage Tracking: Keeping the MileIQ mileage tracking tool updated based on the daily journal.

-Ebay Consignment Reporting: Generating a monthly eBay consignment report, separating personal sales from consignment sales, calculating item profits, and facilitating financial transactions with consignment clients. This report will be created using Excel.

-Gift Card Management: Purchasing gift cards from online sources, communicating with buyers regarding their gift card needs, tracking gift card purchases and expenditures using spreadsheets, and monitoring gift card usage.

-Organize and maintain digital files, including documents, and other important information.

-Develop a structured filing system for easy retrieval and accessibility.

Any other tasks and reports as needed, related to the items above, that may be assigned from time to time.

Requirements:

Proficiency in spreadsheet software (e.g., Google Sheets, Excel).
Knowledge in Google Sheets/Excel, Inventory Lab, Amazon Reports, Ebay Reports, Veeqo (shipping program)
Strong organizational skills and attention to detail.
Effective communication and problem-solving abilities.
Ability to follow instructions and work independently.
Prior experience in a similar operational or administrative role is a plus.
Proven experience as a Virtual Assistant or in a similar administrative support role.
Excellent organizational and time management skills.
Strong attention to detail and the ability to multitask effectively.
Strong written and verbal communication skills.
Discretion and confidentiality when handling sensitive information.
Self-motivated, proactive, and able to work independently.
Has the mindset to succeed along with the company.

This role requires a candidate who can efficiently manage multiple tasks and data sources while maintaining accuracy and organization. If you are someone who thrives in a dynamic operational environment and is comfortable working with various software tools and spreadsheets, we encourage you to apply for this position.