Resourceful Assistant Needed for Coach, Podcaster + Educator

What We Do | My name is Ashley Freehan and I am a Productivity and Motherhood Coach. As a company, our mission is to help busy mom business owners maximize productivity so that they enjoy their family and impact more lives??
The Purpose Gathering is the name of my business. It’s an online coaching platform for mom business owners and I am also the host of the Organized Mompreneur Podcast. (Click to view)
As my assistant your main responsibility is to provide high-level support for me and my executive assistant doing task-based work. The goal of this position is to own and lead administrative tasks, enabling me to focus on actions related to business development. In short, your role is to continually save me time by completing various tasks as needed (training for these tasks will always be provided).
This is a part-time position with potential for growth in the future. You will report directly to my executive assistant, but will also work with me.
The Opportunity I
I am looking for someone with a heart to serve, who enjoys collaborating and has experience supporting online entrepreneurs. The ideal candidate is gifted at quickly learning new programs, an excellent communicator, is receptive to constructive feedback and is excited to work in a creative working environment. I am looking for someone who can put their all into this role, be excited about my business growth.
Who I’m Looking For |
* Must be available up to 5-10 hours per week, 5 days/week
* Must be able to execute various tasks within 1-2 days notice
* Tech savvy, comfortable with technology and up for learning new things as needed
* Excellent communication and writing skills
* Self motivated & dependable
* Pays attention to detail & works well under pressure
* Friendly, personable and a team player who enjoys a collaborative, positive and upbeat environment
* Quick learner and is resourceful
* Self-starter + anticipate needs of CEO
* Coachable, and receives feedback with ease
Assistant Responsibilities | I have a group coaching program, podcast, in-person community and also teach in-person photography classes to adults and kids
Podcast Tasks
* Create show notes in Podbean
* Transcribe Episode in Descript
* Format Blog Post
* Add embed code from Podbean into blog post
* Add SEO
My Coaching Program Tasks
* Send Reminder Emails Flodesk
* Trimming videos in Zoom
* Uploading coaching calls to Dropbox folder + Kajabi (with coaching notes)
* Help with onboarding/offboarding clients
Private Member’s Lounge [Facebook Group] Tasks
* Posts + Check-Ins, to keep up engagement
* Change Canva Graphic with new dates for TEM Facebook group [Canva]
Free Facebook Group Tasks
* Post in group 3x per week to keep up engagement
Photography Class Tasks – I teach classes in person to homeschoolers
* Marketing – Posting in FB groups and doing all the tracking with leads/following up
* Finding new FB groups to post in
PR + Pitching Tasks
* Create a list of podcasts to pitch me for
* Send out podcast pitch emails
What You Can Expect from Me |
Communication is everything to me. I’m very prompt with responses, and appreciate you responding promptly as well. Anything I ask you to do for me will come with video training or written instruction and guidance. Once you’ve learned the skill, I expect you to take responsibility for yourself; and I will not micromanage.
I value and thrive on a flexible schedule. You will be trusted to get your work done in a timely manner and meet deadlines, but the actual hours worked are flexible.
I will be accepting resumes through the end of this week May 24th and will be conducting interviews next week. I’m ready to have someone start ASAP.
Thank you for your consideration. I can’t wait to hear from you!