RFP Proposal Coordinator

Are you a talented RFP Proposal Coordinator with a passion for working in the dynamic field of marketing? We are a marketing agency seeking a skilled freelancer to join our team. As an RFP Proposal Coordinator, you will play a vital role in our business development efforts by identifying, assessing, and responding to RFP/RFQ opportunities across North America. Join us and contribute to our success as we expand our presence.

Responsibilities:
– Collaborate closely with the Sales team to identify and research viable RFP/RFQ opportunities throughout North America.
– Evaluate the feasibility of the requirements, leveraging technical assessments from Sales Engineering and insights from other departments (Operations, Legal, Billing, etc.).
– Provide clear, logical recommendations on which RFPs/RFQs should be pursued based on a comprehensive analysis.
– Manage the end-to-end process of responding to RFPs/RFQs, ensuring timely and complete bid submission. Identify and allocate the necessary internal or external resources to achieve this goal.
– Aggregate existing proposal content and create new content as needed, ensuring accurate, concise, and fluid responses that strictly adhere to RFP/RFQ requirements.
– Take charge of all logistical aspects of bid submission, ensuring a smooth process.
– Act as the main point of contact for customer interactions during the bid process, including handling follow-up questions, participating in conference calls, and attending meetings as required by the Sales team.
– Maintain a comprehensive file management system to track opportunities and success rates. Analyze market-specific success rates and provide recommendations for product/price adjustments when necessary.

Qualifications:
– 3+ years of experience working with complex bids.
– Degree in Business Administration or equivalent (a master’s degree is a plus).
– Exceptional proficiency in English, both verbal and written, with excellent proofreading, editing, and writing skills.
– Strong PC skills, including advanced proficiency in MS Office (Word, Excel, and PowerPoint).
– Meticulous attention to detail with outstanding written and oral communication abilities.
– Strong administrative and organizational skills to manage multiple projects simultaneously.
– Ability to prioritize tasks, handle tight deadlines, and thrive in a fast-paced environment.
– Self-motivated and able to work independently with minimal supervision

What sets us apart:

Vibrant and Collaborative Environment: Join a team of talented professionals who are passionate about marketing and constantly strive for excellence. We foster a positive and inclusive workplace culture that encourages collaboration and growth.

Exciting Clientele: Our agency works with renowned brands and innovative startups, offering you the opportunity to work on exciting projects across various industries. This exposure will enhance your skills and expand your professional network.

Career Development: We strongly believe in investing in our team member’s growth and development. As an RFP coordinator, you will receive ongoing training and mentorship, equipping you with the tools and knowledge to excel in your role and progress within our organization.