ob Description: Personal Virtual Assistant for Email and Calendar Management
About Mavenzeal
Mavenzeal is a leading digital learning agency committed to empowering coaches and consultants through tailored digital learning programs. Our unique approach incorporates visual models to create engaging learning experiences. We’re on a mission to use our expertise in learning design to help others share and advance their knowledge. Our brand voice resonates with warmth, friendliness, and informative guidance.
Position Overview
We are in search of a dedicated and experienced Personal Virtual Assistant to manage email and calendar functions specifically for our Founder and Chief Learning Architect, Matthew Mason. This role is crucial in helping to maintain a seamless daily workflow, allowing Matthew to focus on scaling the business and achieving Mavenzeal’s core objectives.
Responsibilities
– **Email Management:**
– Sort, categorize, and prioritize incoming emails in Gmail
– Draft and send responses on behalf of Matthew Mason
– Flag urgent emails and ensure timely responses
– Develop and maintain a tracking system for important conversations
– **Calendar Management:**
– Manage and optimize Matthew Mason’s calendar using Teams
– Schedule, coordinate, and reschedule meetings and appointments
– Issue meeting reminders and prepare agendas
– Allocate time blocks for focused, uninterrupted work
– **Customer Relationship Management (CRM):**
– Keep our CRM system updated with meeting notes, follow-ups, and action items
– Help in segmenting and managing customer lists for targeted communications
– **Communication:**
– Act as the first point of contact for internal and external communications directed toward Matthew Mason
– Address client and vendor queries swiftly and professionally
Requirements
– Excellent written and verbal communication skills
– Proven organizational skills and attention to detail
– Prior experience with Gmail, Teams, and CRM software
– Ability to work independently, make well-informed decisions, and manage multiple tasks
– Strong proactive attitude
Location
This is a fully remote position. Applicants should have reliable internet access and a suitable workspace for remote work.
Compensation
Compensation is competitive and commensurate with experience.
How to Apply
If you meet these criteria and are interested in joining our dynamic team, please reply with your resume and a detailed cover letter,
APPLY FOR THIS JOB:
Company: Sophie Society Co.
Name: Matthew Mason
Email: