Rockstar Executive Assistant

About Offer Now LLC:
Offer Now LLC is a rapidly growing player in the real estate industry, dedicated to reshaping the way real estate transactions happen. Our dynamic and innovative approach sets us apart in this competitive field. As we continue to expand our presence, we are seeking a Rockstar Executive Assistant to join our team and provide crucial support to our CEO.

Position Overview:
We are in search of an exceptionally organized and proactive Rockstar Executive Assistant who will be the right hand to our CEO. The successful candidate will play a pivotal role in maintaining effective communication and coordination across various stakeholders, ensuring the smooth operation of the executive office.

Responsibilities:
-Act as the primary point of contact for executives, employees, clients, and external partners within the real estate industry.
-Manage information flow efficiently, ensuring timely and accurate communication.
-Coordinate and manage executives’ calendars, scheduling appointments and meetings.
-Make travel and accommodation arrangements, ensuring a seamless experience for executives.
-Track daily expenses and prepare weekly, monthly, or quarterly reports.
-Oversee the performance of clerical staff and provide support as needed.
-Act as an office manager by maintaining office supply inventory and ensuring a well-organized workspace.
-Format information for internal and external communication, including memos, emails, presentations, and reports.
-Take minutes during meetings and distribute them to relevant stakeholders.
-Screen and direct phone calls, handling correspondence in a professional and efficient manner.
-Organize and maintain the office filing system for easy access and retrieval of information.
-Assist in preparing and optimizing business plans, standard operating procedures (SOP), processes, and strategic plans.

Qualifications:
-Must have a minimum of 2 years experience as an executive assistant to c-levels. (PLEASE DO NOT APPLY IF YOU DO NOT MEET THIS IMPORTANT QUALIFICATION)
-Excellent organizational and time-management skills.
-Strong communication and interpersonal abilities.
-Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
-Ability to handle confidential information with discretion.
-Exceptional attention to detail and accuracy.
-Proactive problem-solving skills and ability to multitask effectively.
-Previous experience in preparing and optimizing business plans and processes is a plus.

How to Apply:
If you are a highly motivated and organized individual looking for an exciting opportunity to contribute to the success of a growing business in the real estate industry, please submit your resume and cover letter. Include “Rockstar EA Application – [Your Name]” in the subject line. Unable to follow instructions will result to immediate disqualifications.

Offer Now LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.