ROCKSTAR Executive Assistant Needed

ROCKSTAR Executive Assistant needed!

I am a business coach seeking a full time executive assistant to develop a long lasting relationship that will protect my time and allow me to focus on the most important things I need to be doing to grow my business. Your expertise will be valued and make a significant impact on my life and success.

My executive assistant must be highly proactive, detail oriented, with the ability to clearly follow instructions, and learn quickly. I want you to learn my mindset, learn to anticipate my needs and advise me on decisions as you get to know my business.

You will be trained via detailed SOP manuals, live calls and screen recordings on software and tasks you’re not familiar with. I am committed to provided training that will allow you to excel. You’ll be working with me, the CEO. As our business grows, you will have the opportunity to manage your own team of VAs to handle administrative tasks.

PRIMARY AND DAILY RESPONSIBILITIES
1. Calendar management – manage all of my calendars, meetings, bookings, conflicts, personal commitments, and protect my time.
2. Email management – manage my inbox, email accounts, respond on my behalf and keep highly organized.
3. Plan my travel – I will teach you my preferences so you can effective plan my personal and business travel
4. Facilitate zoom calls – On occasion, open and facilitate zoom meetings throughout the week, keep track of AI note taker and forward note-taking link to attendees
5. Post my videos on social media and write the copy
6. Customer service for any emails that come in from customers that engage with my coaching products

REQUIRED TECHNICAL SKILLS AND EXPERIENCE
To qualify for this position you will need at least 2 years of experience in the following:
1. Calendar management
2. Email management
3. Customer service

BASIC SKILLS
-Highly fluent in written English (you’ll be communicating on my behalf)
-Calendar management software (iCal, Google Calendar)
-Email management (I use Spark)
-Communications apps like Slack, Messenger
-Project Management Software (I use Trello, Dropbox, Drive)
-Time management or time tracking software (Hubstaff)
-Powerpoint, Google Slides or Keynote

SOFTWARE COMMONLY USED
-Notion
-Asana
-Trello

WORK SCHEDULE AND HOLIDAYS
-This is a full time position
-Monday through Friday, 9am-5pm U.S. Central Time
-We honor most Filipino holidays except for All Saints and All Souls Day

To apply for this position:
1. When applying, put “I Want To Work For You Rob – Virtual Executive Assistant”
2. Write a compelling paragraph of why I should hire you, and WHY you love doing the work that you do. I don’t just want a list of qualifications, I want to know you and why you love doing this type of work, and why you’re the best person for the job.
3. The last sentence of your application must be the number of Instagram posts I’ve made. My handle is robstein_impossibletofail.