Rockstar Virtual Executive Assistant

Overview:

We are looking for an organized professional who has great English and people skills that is seeking career growth and the opportunity for long term employment with room for growth.

Hourly Salary + BONUS opportunities.

You will be working for an individual who owns a real estate investment business and works as a life insurance broker. We are seeking a dedicated Rockstar Virtual Executive Assistant to support daily operations. Our ideal candidate is a detail-oriented, organized, and proactive individual who can help streamline processes and keep projects on track.

Position Overview:

As a Rockstar Virtual Executive Assistant, you will provide comprehensive administrative support to ensure the efficient operation of both the real estate and life insurance businesses. You will be responsible for managing calendars, handling email correspondence, coordinating with various stakeholders, conducting research, and preparing daily reports. This role requires a highly organized individual who is tech-savvy, proactive, and an excellent communicator.

Key Responsibilities:

Administrative Support:

Manage and organize the executive’s calendar, including scheduling appointments, meetings, and reminders.
Filter and respond to routine email inquiries, organize the inbox, and manage correspondence.
Maintain and organize both digital and physical documents.

Project Management:

Track progress on real estate deals and insurance sales processes.
Coordinate with contractors, clients, investors, other team members, and job candidates.
Set and remind the executive of deadlines for various projects.
Post job ads to hire contractors for the real estate business and insurance agents for the insurance brokerage.
Research and Data Collection:

Conduct market research for real estate investments.
Client and Contact Management:

Track client interactions and follow-ups.
Update CRM systems with relevant information.
Send out client communications and newsletters.
Set appointments with clients and be comfortable making phone calls.
Daily Planning and Reporting:

Prepare a beginning-of-day plan of action.
Prepare an end-of-day report summarizing tasks completed and progress made.

Ideal Candidate Profile:

Personality Traits:

High Conscientiousness: Detail-oriented, organized, and reliable.
High Steadiness: Supportive, patient, consistent, and a good listener.
Team Player: Collaborative and willing to take direction.

Skills and Qualifications:

Tech-savvy with proficiency in various software tools for project management, scheduling, and communication.
Proactive in anticipating needs and acting independently.
Excellent written and verbal communication skills.
Great English with minimal accent and comfortable on the phone setting appointments with clients.
Hiring Process:

To be considered:

Take the DISC personality test at this link.
Send the test results along with your resume and cover letter.
Send a voice note about why you are the top choice for the job.

Behavioral Interview Questions:

Be prepared to describe how you’ve handled specific situations in the past that reveal your organizational skills, attention to detail, and ability to work independently.

Personality Assessments:

We use personality tests (like DISC) to ensure a good fit for this role.
Trial Period:

A probationary period will be implemented to assess performance and fit within our workflow. Feedback will be provided to help you adapt to our working style and needs.
Application Instructions:

If you are a highly organized, detail-oriented individual with a proactive mindset and excellent communication skills, we would love to hear from you. Please submit your resume along with a cover letter detailing your relevant experience and why you would be a great fit for this role.

To be considered:

1. Take the DISC personality test [this link](Click to view/disc-personality-test#:~:text=What is the DISC test,, and Conscientiousness (C))
2. Send the test results along with your resume and cover letter.
3. Send a voice note about why you are the top choice for the job.