Seeking a Rockstar Executive Assistant

Role: Executive Assistant (45+ Hours per week)

Mission/Purpose:

The purpose of the Executive Assistant role is to make the CEO less stressed and more productive in both their personal and professional life. You’re in charge of “running their life.”

If it doesn’t have to do with generating revenue or developing the team, the CEO shouldn’t be doing it. Anything that can be taken off their plate, should be.

This frees up the CEO’s time to work on high-leverage activities that drive the company forward, creating growth, jobs, and opportunity for everyone involved.

This also allows the CEO to “turn off” during personal time and recharge so that they can give 110% while working on the business.

Responsibilities:

– Providing administrative support to the President at all levels
– Manage UGC & Actors, ensuring timely video submissions, feedback, and maintaining strong relationships.
– Organize and maintain company files and paperwork.
– Create and implement SOPs for repetitive tasks.
– Report business KPIs to the leadership team.
– Oversee project management in ClickUp, ensuring tasks are on track and deadlines are met.
– Create and automate tasks on ClickUp.
– Backup company files.
– Manage external contractors, ensuring they meet deadlines and deliver quality work.
– Support the hiring process by reviewing resumes, conducting screening calls, scheduling follow-up interviews, and assisting with onboarding for new employees
– Oversee email marketing channels.
– Support the marketing team with content and coordinate team meetings, taking notes, and assigning tasks in ClickUp.
– Monitor and manage customer service channels, escalating important issues when necessary.

Requirements:

– Over 5 years of experience as an Executive Assistant.
– Over 2 years of experience in e-commerce.
– Excellent organizational skills.
– Strong research skills.
– Proficiency in ClickUp, Google Workspace, and Excel.
– Good understanding of Shopify, Slack, and social media management.
– Ability to manage multiple tasks and prioritize effectively.

Salary:

– $1000 – $2000 based on experience
– Performance-based monthly and quarterly bonuses

Benefits:

– Potential for growth to become Chief of Staff / Operations Manager
– Access to top courses and resources
– 17 paid holidays offered, plus additional Flex PTO for religious holidays not covered
– Quarterly performance bonuses
– Monthly performance bonuses
– Gym & training fees covered to support your physical & mental health
– Unlimited growth opportunities in a dynamic and collaborative work environment

If this is something you love please record a brief video addressing the following:

1. A brief description of yourself.
2. How many years of experience do you have as an Executive Assistant?
3. How much experience do you have in e-commerce and what was your core focus there?
3. How would you describe your organizational and project management skills?
5. What tools do you consider yourself a master at using?

Once you’ve recorded your video answer these questions in a video and send it to Click to view with the subject line “I am the best EA.”. We’ll provide further instructions from there.