Role Overview
The Executive Assistant will provide high-level administrative support to the CRO and the Sales team. This role requires a proactive, organized, and detail-oriented individual who can handle multiple tasks efficiently and effectively. The ideal candidate will be well-versed in Google Suite, Zoom, and Slack, and will possess excellent communication and interpersonal skills.
Key Responsibilities:
Administrative Support:
Manage and maintain the CRO’s calendar, scheduling meetings, appointments, and travel arrangements.
Coordinate and prepare materials for meetings, presentations, and reports.
Handle confidential information with discretion and maintain a high level of professionalism.
Email Management:
Monitor and manage the CRO’s email inbox, prioritizing and responding to emails as needed.
Organize and categorize emails for easy access and follow-up.
Sales Team Support:
Assist the Sales team with administrative tasks, including data entry, report generation, and document management.
Coordinate sales meetings, including preparing agendas, taking minutes, and following up on action items.
Cross-functional Support
Provide occasional administrative support to other C-level executives as needed.
Collaborate with other executive assistants to ensure smooth communication and coordination across the executive team.
Internal Task Management:
Manage internal projects and tasks, ensuring deadlines are met and deliverables are completed.
Assist with office management duties, including ordering supplies and coordinating office events.
Technology and Tools:
Utilize Google Suite for document creation, sharing, and collaboration.
Schedule and manage virtual meetings using Zoom.
Communicate and collaborate with team members via Slack
Qualifications:
Bachelor’s degree in Business Administration, Communications, or related field preferred.
Minimum of 2/3 years of experience as an executive assistant or in a similar administrative role.
Proficiency in Google Suite (Docs, Sheets, Slides, Calendar), Zoom, and Slack.
Exceptional organizational and time-management skills.
Strong written and verbal communication skills.
Ability to handle sensitive information with the highest degree of integrity and confidentiality.
Detail-oriented with the ability to manage multiple priorities and meet deadlines.
Proactive, with a strong sense of initiative and the ability to work independently.
Experience supporting sales teams or working in a sales-driven environment.
Familiarity with CRM systems and sales software.
Experience working in a fast-paced, high-growth company.
Why Join the client?
Career Growth: This role provides a fantastic opportunity for personal and professional growth, with a clear path to advancement within the company.
Training and Development: Receive in-depth training on our products/services and sales techniques that will set the foundation for your sales career.
Dynamic Environment: Work with a team of motivated professionals in an energetic and goal-driven environment.
Please share a link to your updated resume and a Loom video explaining why you are a good fit for this position.
***To proceed to the next step, please ensure all requirements are complete. Incomplete submissions will not move forward in the process. Thank you for your understanding.***
APPLY FOR THIS JOB:
Company: Green Light Improv
Name: Jim Coleman
Email: