Senior Administration Officer

ABOUT THE ROLE

As an Senior Administration Support Officer, you will play an integral role in supporting the growth of the business, should have strong technical, interpersonal skill with high attention to detail. The Senior Administration Officer oversees the provision of administrative and project support services to facilitate the delivery of business operations to agreed standards, and acts as a subject matter expert for real estate’s marketing, human resources and daily real estate agency management related activities.

This is a virtual full-time position.

Responsibilities:

Executive Support:
Provide exceptional administrative support to company owners, including scheduling appointments, managing calendars, preparing documents, and coordinating travel arrangements.

Project Management:
Own the planning and execution of various tasks, initiatives, and projects as instructed by owners.

Operational Efficiency:
Develop and implement systems to streamline administrative processes and ensure smooth daily operations.

Communication & Collaboration:
Foster excellent communication across the team and departments, acting as a liaison when needed.

Resource Management:
Manage budgets, supervise hiring processes, and oversee staff members (if applicable).

Real Estate Expertise:
Develop knowledge of the real estate industry and related tasks, such as responding to client inquiries and assisting with administrative aspects of transactions (as delegated).

Freelancer Coordination:
Source and manage qualified freelancers for specific tasks when needed.

Technical Proficiency:
Possess strong computer and software skills, including proficiency in spreadsheets, CRM software, and productivity programs.

Problem-Solving & Decision-Making:
Utilize critical thinking and problem-solving skills to identify and resolve challenges, while making efficient and well-informed decisions.

Growth & Innovation:
Contribute to the development of growth strategies and contribute creatively to the team’s success.

Crisis Management:
Assist with handling critical situations and providing support during times of crisis.

Qualifications:
Minimum 8-10 years of experience as a Senior Administration Officer or similar role.
Proven track record of success in a fast-paced environment.
Excellent communication, interpersonal, and organizational skills.
Strong attention to detail and ability to prioritize tasks effectively.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Ability to work independently and manage multiple projects simultaneously.
Familiarity with real estate terminology and processes a plus.
Passion for the real estate industry and a desire to learn and grow within the field.

We offer a competitive compensation package and a dynamic work environment where you can make a significant impact on our company’s success.

If you are a highly motivated and results-oriented individual with a passion for real estate, we encourage you to apply!