STR Rentals/Real Estate Virtual Assistant

Our real estate firm is a dynamic and growing real estate investor firm specializing in midterm rentals. We are dedicated to providing high-quality rental properties and exceptional service to our tenants. To support our operations and financial management, we are seeking an experienced Administrative Expense Coordinator to join our team.

Job Summary:
As the Administrative Expense Coordinator, you will play a crucial role in managing and tracking all expenses related to our rental properties, real estate operations, and property management activities. Your attention to detail and organizational skills will contribute to the financial success of our real estate investment firm.

Key Responsibilities:

Expense Tracking:

Maintain accurate and up-to-date records of all property-related expenses, including property maintenance, utilities, property management fees, and real estate taxes.
Review invoices, receipts, and vendor contracts to ensure accuracy and compliance with budgetary guidelines.
Budget Management:

Assist in the development and management of property budgets, working closely with the finance and property management teams.
Monitor actual expenses against budget projections and provide regular financial reports to senior management.
Vendor and Supplier Relations:

Coordinate with vendors, suppliers, and service providers to ensure timely and accurate billing and payment processing.
Negotiate and review vendor contracts to optimize cost-efficiency.
Expense Analysis:

Analyze expense data to identify cost-saving opportunities and make recommendations for expense reduction or optimization.
Assist in forecasting future expenses based on historical data and market trends.
Financial Reporting:

Prepare and maintain comprehensive financial reports related to property expenses for internal and external stakeholders.
Collaborate with the finance team to ensure accurate financial statements.
Expense Policy Compliance:

Ensure compliance with company expense policies and industry regulations.
Implement efficient expense management processes and procedures.
Qualifications:

Accounting, finance, business administration, or a related field (preferred).
Proven experience in expense management, financial analysis, or a similar administrative role.
Strong attention to detail and exceptional organizational skills.
Proficiency in financial software and Microsoft Office Suite.
Excellent communication skills for effective vendor and stakeholder interactions.
Knowledge of property management and real estate expense processes (preferred).

How to Apply:
Interested candidates are invited to submit their resume and a loom video or voice recording of qualifications and why you feel you are the right fit for this role.