Strategic Administrative Coordinator

Are you a dynamic and detail-oriented individual with a passion for seamless coordination and strategic project management? We are seeking a Strategic Administrative Coordinator to join our team at We Get Staffed. In this role, you will play a pivotal part in ensuring the smooth operation of our executive’s office, spearheading key projects and CRM management initiatives, while also taking charge of coordinating strategic projects that drive our company’s growth. If you thrive in a fast-paced environment, possess exceptional organizational skills, and are energized by the prospect of contributing to both administrative and strategic initiatives, then this role is for you.

Responsibilities:

Administrative Duties:
– Proactively manage the executive’s calendar and emails, demonstrating the ability to prioritize and schedule appointments efficiently.
– Coordinate meetings, including preparing meeting materials, setting agendas, and taking accurate minutes when necessary.
– Skillfully take minutes during meetings, distilling essential information to support follow-up actions.
– Exhibit professionalism in communication with stakeholders, promptly responding to emails and calls to maintain productive relationships.
– Perform general administrative tasks, such as report generation, filing, expense management, and other assigned duties.
– Contribute to CRM management and optimization efforts, leveraging the platform for enhanced efficiency and insights.

Project Coordination Duties:
– Drive the end-to-end project management lifecycle – from initiation to project closure – ensuring alignment with established objectives and timelines.
– Develop comprehensive project plans that encompass resource allocation, detailed timelines, and budget considerations.
– Facilitate seamless communication between project teams and stakeholders, delivering updates and managing any emerging issues.
– Diligently track project performance, celebrating the achievement of short and long-term goals.
– Champion the rollout, onboarding, customization, and maintenance of CRM systems, harnessing their potential to drive operational success.

Characteristics of the Ideal Candidate:
– Possesses exceptional organizational skills and unwavering attention to detail.
– Demonstrates patience and collaboration, with a knack for seeing the big picture and translating it into actionable tasks.
– Self-motivated and transparently accountable, taking ownership of responsibilities and communicating progress effectively.
– Displays confidence in their abilities, skills, and experience, contributing meaningfully to project planning, development, and execution.
– Brings experience and comfort with CRM system management and implementation, leveraging these tools for optimized outcomes.

Qualifications:
– Bachelor’s degree in Business Administration, Project Management, or a related field (or equivalent work experience).
– Proven experience in administrative support and project coordination roles.
– Proficiency in project management tools and software.
– Excellent verbal and written communication skills.
– Strong problem-solving abilities and a proactive approach to challenges.
– Ability to multitask and manage time effectively.

At We Get Staffed, we value diversity, innovation, and collaboration. We offer a supportive work environment that encourages personal and professional growth. If you are driven by the prospect of playing a key role in both administrative excellence and strategic project success, we invite you to apply.

Join our team and make an impact!
Application Deadline: August 9, 2023
To apply, please submit your resume and a cover letter detailing your relevant experience.

We appreciate all applications, but only those selected for an interview will be contacted. Thank you for your interest in We Get Staffed.