Super Admin

The Super Admin at Phoenix Water Solutions is a vital support role that works in tandem with Superintendents to ensure meticulous data management for all projects. This position entails managing comprehensive job costing, scheduling, and project checklists, ensuring that all project-related data is current, organized, and accurately reflects the ongoing work. The Super Admin plays a key role in maintaining the operational efficiency and effectiveness of the project management process.
Reporting directly to the Superintendent, the Super Admin is responsible for maintaining clear and direct communication with technicians and their superiors, regularly monitoring their progress and data processing efficiency. The role also includes overseeing and managing scorecards to ensure optimal performance within the team. The Super Admin is instrumental in upholding the company’s core values of ownership, respect, and constant improvement, fostering a culture of precision and accountability.

Outcomes (Within First Six Months):

Ensure 100% accuracy and timeliness in job costing data for all managed projects.
Develop and maintain up-to-date schedules for at least 10 ongoing projects.
Complete and update project checklists with no errors or omissions.
Establish a consistent communication protocol with all technicians, ensuring regular progress updates.
Monitor and manage technician scorecards, identifying at least three areas for performance improvement.
Implement a system for efficient data processing and management for project tracking.
Deliver monthly reports on project status, highlighting any critical issues or delays.
Conduct a bi-monthly review of project data for accuracy and completeness.
Achieve a 95% satisfaction rate from Superintendents and technicians regarding administrative support.
Complete a professional development course in advanced project administration or a related field.

Job Description & Qualifications:

Responsibilities:

Collaborating with Superintendents to manage project-related data.
Maintaining job costing, scheduling, and project checklists.
Communicating regularly with technicians and superiors.
Monitoring and managing technician scorecards.
Reporting on project status and data accuracy.

Qualifications:
Associate’s or Bachelor’s degree in Business Administration, Project Management, or a related field.
Experience in administrative or project support roles.
Strong organizational and communication skills.
Proficiency in project management software and tools.
Ability to work independently and as part of a team.

Core Competencies:
Project Data Management
Job Costing and Scheduling
Effective Communication
Scorecard Monitoring
Accuracy and Attention to Detail
Problem-Solving and Analytical Skills
Team Collaboration
Adaptability and Flexibility
Continuous Improvement
Professional Development