Looking to hire immediately! So you must be able to start immediately upon hiring.
To Apply for the job:
me a message with a few sentences on why you would like this position. IT SHOULD ALSO BE RELATED TO THE POSITION and how you can fit in well into our team.
2. Describe your past experience as an Executive Assistant/ Manager and how you made both the Personal and Business life of the Executive (Your Boss) easier and better.
I want to make sure you understand my needs as you’ll play a big part in my day to day personal life.
the subject like to ” I’m an experienced Executive Assistant, I understand your needs and can make your life easier”
3. There will be a short Zoom call between us and video will be required.
JOB DESCRIPTION
You will serve as the Executive/Personal Assistant to the CEO and act as a central point of contact representing the CEO for the multiple business ventures of the CEO. You will be the administrative and functional point person for corporate, community, and personal matters to ensure smooth functioning of activities and processes for any or all of the businesses. This position requires full-time availability with flexible hours. It requires a desire to learn and expand responsibilities. The right candidate for this position will be a super charged multi-tasker who can work on two things at once, not because they have to, but because they do not know how to work efficiently any other way.
EXECUTIVE ASSISTANT RESPONSIBILITIES
As an Executive Assistant, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within the company. To be effective, it is essential that the individual exercise critical thinking, problem solving and informal leadership skills to any support staff. The candidate must be self-directed and work independently on a daily basis with minimal supervision when required; must demonstrate flexibility, initiative and a high degree of organization, and must exercise good judgement and the utmost discretion in dealing with highly sensitive and confidential issues.
As the Executive Assistant, you will directly work with and assist the CEO in managing multiple businesses AND PERSONAL and roles within each. You will keep and manage his schedule and calendar. You will contact and communicate with other executive level contacts on behalf of the CEO. You will be responsible for doing intricate and complex internet or other research when assigned. You may be required to create and write ads, flyers, brochures, PowerPoint presentations, and/or other marketing materials as necessary. You will need to be able to coordinate and expertly design meetings and conferences when needed. Any technical skills that you have in website and/or social media management and marketing would be helpful.
PERSONAL ASSISTANT RESPONSIBILITIES
You will be required to sometimes ARRANGE errands for such as grocery shopping, cleaners, car wash, etc.; arrange for meals, light home organization when needed ( professional weekly cleaners), research and book flights, trips and travel arrangements, maintain spreadsheets, etc.
EXECUTIVE/PERSONAL ASSISTANT REQUIREMENTS
Minimum 3-5 years of executive or personal assistant experience is required
Advanced computer skills preferred with accurate typing skills of 55-75 wpm
Excellent and impeccable oral and written communication skills
Must be attentive to details and willing to learn
Able to merge and extract data between Word, PowerPoint and Excel to effectively manage the workload
Demonstrated time-management, PROJECT MANAGEMENT and organizational skills,
Ability to effectively coordinate a number of projects simultaneously and set priorities
Ability to communicate effectively to manage confrontational, confidential and problem-solving situations
Awareness of public and company image, directives and goals
Ability to anticipate, identify and recommend appropriate actions to complex administrative problems
Ability to exercise professionalism and discretion when dealing with highly sensitive and confidential issues
Demonstrated high skill level in gathering and reporting information
Ability to work effectively with and any staff and/or external agencies
Cool under pressure and a fast worker who makes minimal mistakes
You have extreme attention to detail and you get work done on time or ahead of schedule
Demonstrated high skill level in gathering and reporting information
Ability to work effectively with any staff and/or external agencies
IT’S A PLUS IF:
– you have marketing and sales experience.
– Bookkeeping and accounting skills/experience
– you have social media management experience.
PLEASE REPLY WITH A RESUME AND/OR YOUR COVER LETTER ALONG WITH A PHOTO TO SCHEDULE AN INTERVIEW. I AM BETTER WITH FACES AS THE EYES ARE THE WINDOW TO THE SOUL, SO PLEASE SEND A COVER OR FULL PHOTO WITH YOUR RESUME
COMPENSATION AND BENEFITS INCLUDE:
Vacation Pay (1 week every six months 1st year)
Job Type: Full-time
Benefits:
Flexible Schedule
Paid Time Off
COVID-19 considerations:
Experience:
Executive or Personal Assistant: 3 years (Required)
Bachelor’s (Preferred)
Work Location:
Multiple locations
Typical start time:
Detail-oriented — quality and precision-focused
Innovative — innovative and risk-taking
Outcome-oriented — results-focused with strong performance culture
Schedule:
Monday to Friday
Weekends – Saturday required SOMETIMES
Benefit Conditions:
Only full-time employees eligible
Work Remotely:
APPLY FOR THIS JOB:
Company: FoxMore Offshore Staffing
Name: Kingstar
Email: