SuperStar Assistant Needed!

We are seeking a highly organized and self-motivated Administrative Assistant to provide administrative support to our team remotely. The Admin will play a crucial role in assisting with various administrative tasks, ensuring smooth operations, and enabling efficient communication within the organization. The ideal candidate is proactive, detail-oriented, and possesses excellent communication and time management skills.
Responsibilities:
Administrative Support:
Manage and maintain schedules, appointments, and calendars for team members.
Coordinate and schedule meetings, conference calls, and video conferences.
Prepare meeting agendas, take minutes, and distribute them to attendees.
Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
Organize and maintain digital and physical documents and files.
Travel and Event Coordination:
Arrange travel itineraries, including flights, accommodations, and ground transportation.
Research and book venues for meetings, events, and conferences.
Assist in preparing materials and logistics for events or presentations.
Data Entry and Research:
Perform accurate data entry and maintenance of databases, spreadsheets, and other records.
Conduct online research on various topics as directed, providing summarized findings and reports.
Communication and Correspondence:
Manage email accounts and respond to inquiries in a timely and professional manner.
Draft, proofread, and format correspondence, reports, and other documents.
Assist in preparing and distributing internal announcements and communications.
Task and Project Management:
Organize and prioritize tasks, ensuring deadlines are met and projects are completed efficiently.
Assist in coordinating and tracking project progress, deliverables, and milestones.
Collaborate with team members to ensure smooth workflow and effective communication.
Digital Tools and Software:
Utilize various digital tools and software for effective communication and task management.
Maintain proficiency in virtual collaboration tools, such as project management software, video conferencing platforms, and file-sharing systems.
Additional Support:
Provide general administrative support as needed, including expense tracking, invoice processing, and supply management.
Assist with personal tasks for team members, such as scheduling appointments or making reservations.
Qualifications and Skills:
Proven experience as a Virtual Assistant or similar administrative role.
Strong organizational and time management skills with the ability to prioritize tasks effectively.
Excellent written and verbal communication skills.
Proficiency in using digital tools and software for virtual collaboration and communication.
High level of professionalism and discretion in handling confidential information.
Strong attention to detail and accuracy.
Ability to work independently and manage workload with minimal supervision.
Flexibility and adaptability to changing priorities and tasks.
Strong problem-solving and decision-making abilities.
Education and Experience:
High school diploma or equivalent required; additional certification in office administration or related field is a plus.
Previous experience as an Administrative Assistant, Virtual Assistant, or similar role is preferred.
Proficiency in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace.
Familiarity with project management tools and software is a plus.
This job description is intended to provide information and scope of the Administrative Assistant role. It is not intended to be an exhaustive list of responsibilities, duties, or qualifications required. SN reserves the right to modify or revise this job description as needed. The selected candidate will start as part-time and transition to full-time.