Transaction Assistant for Top Producing Multifamily Real Estate Team

Who are we?:
At the Wang Multifamily Group, it is our purpose to foster change through uplifting and building the multifamily community. We do so with a strong team who are dedicated to our mission of making multifamily real estate accessible and understandable to all. The continued growth of our team means more opportunities to serve exceptional individuals and continue towards our vision to be the company of choice for all things multifamily.

Who are we looking for?
The Transaction Assistant is an individual who is detail-oriented, draws energy from working with people, and proactive. They have a strong sense of urgency, but not at the expense of quality and details. They demonstrate on a daily basis the knowledge, attitudes, skills, and habits of a high achiever who is committed to putting clients first, doing the right thing, and seeking win-win agreements. The Transaction Assistant must be adaptable to change and be solutions-oriented. They will be a part of the entire listing signed to closed process, assisting our Listing Coordinator with all documents and compliance needs, ensuring an entire listing and closing process is smooth and successful with little or no hassle to clients and third parties. This individual must be proactive, organized, and detail-oriented.

What will you do?
These are the standards a well-above-average performer will maintain or exceed:
-Provide exceptional communication with the Listing Coordinator throughout the entire listing to close process
-Implement strategies to create a seamless customer experience throughout a transaction
-Ensure all listings and buyer documents are filled out correctly, in compliance with real estate laws
-Work closely with the Listing Coordinator for all documentation and assistance needed throughout a transaction.
-Potential for significant growth to advance to roles such as Listing Coordinator or Transaction Coordinator based on performance

Essential duties and responsibilities:
-Help Listing Coordinator effectively launch a property, ensuring all paperwork is saved correctly, compliance documents are tracked, and any administrative needs are handled for the Listing Coordinator
-Help Listing Coordinator create Notice of Sale Packet to communicate with tenants for inspections and walkthroughs, relaying any crucial information to Field Coordinator
-Gather and maintain all due diligence items needed from a property owner prior to launch
-Draft key inspection findings summary for clients
-Draft and fill out all seller disclosures
-Draft listing agreements and purchase contracts for all buyers and sellers
-Post property information on MLS
-Send weekly activity summaries to clients while property is on market
-Know the status of all transactions at any given time for all questions that arise throughout the transaction process
-Stay in good communication with the Listing Coordinator if any issues arise that they need to handle or express to the client
-Ensure a smooth transition process when a property gets into contract
-Ensure all deadlines are met and all properties are compliant and executed properly and efficiently
-Maintain checklist for knowing status of properties at all times
-Play a vital role in documenting all transaction processes

Communications/Interactions
Operations Team – daily / weekly
Listing Coordinator – daily

Knowledge/Skills:
-Detail-oriented
-Excellent at building rapport
-People-oriented
-Strong written and verbal communication skills
-Good organizational skills
-Learning-based
-Proactive
-High school graduate

Compensation
$5/hour