Transaction Coordinator

Job Descriptions:
• Follow up with title companies, lenders, agents, cities, utility companies, and home inspectors as needed for file updates and compliance.
• Assist with escrow/commission letters, as needed.
• Enter listing data into internal and external systems. Ensures information is accurate.
• Assist agents and listings Coordinator with paperwork for input into MLS
• Assisting with scheduling photographers, lockboxes, and sign installation for each listed property.
• Request missing paperwork from agents, title companies, and warranty companies to ensure all files are complete for closings.
• Audit files for missing paperwork
• Assist with MLS audits, as required/necessary.
• Photo editing and upload for marketing materials and listing presentations.
• Work with agents to ensure all sales past the closing dates are updated
• Maintain familiarity with company and brand intranet content updates and guide agents to appropriate resources
• Create and maintain effective marketing for listings
• Support department heads and assists with day to day tasks and general administrative office support and phones
• Experience in cold calling and appointment setting is a plus.

Key Skills/Requirements:
• Strong written and verbal communication skills
• Must be upbeat, creative, and friendly with a positive can-do attitude
• Accurate and detail-oriented
• Great ability to focus and multi-task
• Calm under pressure
• Real Estate admin or marketing experience
• Extremely proficient working with Google Drive (Docs, Sheets, & Slide), Social Media, MLS (Multiple Listing Service), DocuSign, Dropbox, Listhub, Postlets, Zillow, Trulia, Click to view & be internet proficient.
• Comfortable working on a Windows computer and with new technology and applications
• Service-based attitude
• Ability to work with strong personalities
• Reliable and punctual
• Comfortable working with others in a very fast-paced environment
• Must have superior organizational skills
• Ability to take initiative and work unsupervised