Transaction Coordinator

Are you a skilled do-it-yourself professional who can juggle administrative work? Are you knowledgeable in the real estate industry, and great at managing multiple projects? We are a team working together to achieve a common goal, to provide the best service in the industry. We’re a team of highly motivated individuals making sure things run smoothly. Our ideal candidate is extremely organized and has superb customer service skills to make customers feel at ease.

As a Real Estate Transaction Coordinator, your responsibilities will include:

Open & Manage Contract to Close
– Oversee all aspects of buyer & seller transactions from executed PAS to closing

File Preparation & Management:
– Submit all necessary documentation to the closing/title attorney’s
– Coordinate title/escrow, inspections, schedule inspections of the property
– Coordinate, schedule, and assist in the closing process
– Coordinate any moving/vacancy confirmations/possession schedules.

Calendar Assistance:
– Add Inspections, Closing Dates, & DD Dates to Calendars
– Schedule home inspections
– Oversee all administrative tasks regarding home buyer and seller transactions from executed purchase agreement to close

Client Communication
– Regularly update buyers, sellers, agents, and other relevant parties
– Coordinate with sellers for property access when needed
– Maintain contact throughout the transaction with all parties
– Work closely with the operations manager to ensure all systems are working seamlessly
– Update Acq. and Dispo when needed of status or upcoming DD

Documentation Review
– Obtain, Organize, Review and ensure documents are submitted accurately and on time
– Review and confirm docs have the proper signatures and dates to complete
– Closely monitor the contingency periods and and timeframes for all parties

Active Pipeline Management
– Input all client information into the client database system
– Schedule 30 Day, 90 Day & 120 Day client to ask for referrals & reviews
– Save customer information in the CRM system, forward all necessary paperwork to the for BA records, and track all transaction activities

Qualities and Qualifications:
– People person with exceptional customer service skills
– Must type minimum 50 wpm
– Great multitasker who can keep up with a fast-paced environment
– Organized and able to take direction
– Motivated, independent problem solver
– Excellent knowledge of Microsoft Office (Word, Excel and Outlook)

$500 USD/ per month