Transaction Coordinator / Admin Assistant

We are seeking a Transaction Coordinator/Admin Assistant to join our team on a part-time basis. As a Transaction Coordinator/Admin Assistant, you will play a crucial role in ensuring the smooth execution of real estate transactions while maintaining our company’s standards of excellence.

Responsibilities:
1. Manage all aspects of the real estate transaction process from contract to closing
2. Coordinate inspections, appraisals, and other activities related to the transaction
3. Communicate with clients, real estate agents, lenders, and other parties involved in the transaction
4. Ensure all required documents are completed and submitted on time
5. Keep all parties informed of the transaction status and any issues that may arise
6. Provide support to real estate agents and clients as needed
7. Schedule staging and photography as requested by the agent
8. Assist (and draft if requested) with getting documents signed (contracts to purchase and other listing documents)
9. Work with the Marketing Department to ensure property brochures are designed and posted to all our social media platforms.
10. Assist with Open House Preparation
11. Miscellaneous requests as time allows
12. Weekend help required
13. Able to assist with admin tasks as needed.
14. Answer phone calls (outbound and incoming)

Requirements:
1. Previous experience in real estate transactions specifically in Tennessee and Georgia.
2. Strong organizational skills and attention to detail.
3. Excellent communication skills, both written and verbal.
4. Ability to work independently and as part of a team.
5. Know how to use Click to view.
6. Strong knowledge of Google Suite (such as Google Sheets, Docs, Chat, etc.)
7. Familiar with DocuSign and KW Command.

To apply:
1. Reply with this job post with a subject line [Experienced Transaction Coordinator / Admin Assistant – {Your Name}]
2. Write a brief cover letter discussing your experience with this role.
3. Attach a link to your resume and a 2-minute video introduction. (Make sure the links are accessible)