Transaction Coordinator Assistant

We are seeking a highly experienced, organized and detail-oriented individual to join our team as a Transaction Coordinator Assistant. As a Transaction Coordinator Assistant, you will play a critical role in managing the administrative aspects of real estate transactions from contract to closing. You will work closely with real estate agents, clients, lenders, and attorneys/title companies to ensure a smooth and successful transaction process.

Responsibilities:
* Serve as the main point of contact for all parties involved in the real estate transaction, including real estate agents, clients, lenders, and attorneys.
* Coordinate and schedule all necessary appointments, such as inspections, appraisals, and closing dates.
* Complete Intakes in Airtable for all transactions received
* Prepare as needed and distribute all required documents, contracts, and disclosures.
* Review contracts and ensure all necessary signatures and initials are obtained.
* Audit and complete compliance in various broker systems until all files are approved.
* Collect and organize all relevant transaction information, including financial documents, inspection reports, and title reports in our company drive and agent broker system.
* Complete weekly check ins to get updates from lender and title and update Airtable as we progress.
* Send calendar invites to key milestones.
* Track all deadlines and escalate as needed.
* Communicate regularly with clients and agents to provide updates on the transaction progress.
* Coordinate with lenders and escrow officers to ensure timely loan processing and closing.
* Resolve any issues or obstacles that may arise during the transaction process.
* Maintain accurate and organized transaction files and records.
Requirements:
* Previous experience as a Transaction Coordinator/TC Assistant or in a similar administrative role within the real estate industry is Required. 2+ years min within the same or similar capacity.
* Strong knowledge of real estate transaction processes and documentation.
* Excellent organizational and time management skills.
* Exceptional attention to detail.
* Strong written and verbal communication skills.
* Ability to multitask and work under pressure to meet deadlines.
* Proficiency in using real estate transaction management software and tools. (Airtable, Dotloop, Skyslope, KWCommand, etc.)
* Familiarity with relevant legal and regulatory requirements.
* High level of professionalism and integrity.
*States covered: NC, SC, GA, MI, TX, CO, MD, FL, TN and growing.

Note: This job description is intended to provide a general overview of the requirements and responsibilities of the Transaction Coordinator Assistant position. It is not an exhaustive list, and additional duties may be assigned as needed. If you possess the necessary skills and qualifications, and you thrive in a fast-paced and dynamic environment, we invite you to apply for the Transaction Coordinator Assistant position. Join our team and contribute to the success of our real estate transactions!

Hours: Monday-Friday (9-6pm EST)

Benefits: 5 Days Paid Personal Time Off; Paid Hoildays and Stipend towards Benefits

Pay Rate: Negotiable for the right candidate**

Note: We are growing at a fast rate and need someone who is not afraid of a small business that is still working on streamlining processes and procedures. Listing Coordination & Social Media experience a plus but not required.