TRANSACTION COORDINATOR / EXECUTIVE ASSISTANT

TRANSACTION COORDINATOR / EXECUTIVE ASSISTANT
Pay Range PHP40,000 – 45,000(Depending on Experience)

JOB OVERVIEW
AllCloud VA is seeking an experienced and well rounded Transaction Coordinator / Executive Assistant to work with one of our clients based in Indiana. This client is a top realtor in the state and a constant top 10 in rankings, nationwide.

We prefer a Full Time (40 hour week) team member who is seeking long term employment.

Please read the entire listing and follow directions carefully to be considered for the position.

Duties:
-Managing Team Leader’s emails, calendar, and client communications.
-Transaction Coordination: Oversee the day-to-day transactions from pre-listing to close, ensuring all deadlines are met, all parties are communicated with, and all tasks are complete.
-Team Leader Communication: Check & return Team Leader’s emails; answer phones, daily communication with clients/title companies in order to keep listing prep/transactions running smoothly, track down showings and open house feedback, etc.
-Administrative Tasks: Handling listing preparations, documentation, open houses, and other logistical aspects.
-Daily and Weekly Organization and Prioritization: morning check-ins with Team Leader, multiple weekly property update meetings/check-ins, and software tracking accordingly
-Software Tracking Utilizing the teams’ software to track and communicate all business.
-Client Engagement: Ensuring continuous communication and customer satisfaction throughout the transaction process.

Requirements:
-Real estate industry experience is required, high-level administrative assistant background is highly preferred. Experience in management/supervisory roles are a big plus!
-High Level of Proficiency in English Speaking and Writing – near native levels preferred
-Critical thinker and Problem Solver: able to recommend process changes or improvements and, more importantly, implement those improvements. When you run across a challenge, you aren’t afraid to take the steps to solve it. Even better: You like coming up with new efficiencies!
-Detail-oriented: This is a must. You must like checklists, like to create them, follow them, and take precautions to cross the T’s and dot the I’s.
-Multi-tasking/Organized: able to handle several tasks at once and complete them all in a timely manner
-Flexible: able to handle changing priorities for tasks, set aside one task, pick up another, and return to complete the original
-Adaptable: For the most part, there will be regular, consistent hours Monday through Friday. However, Real Estate never sleeps, so there may be times when your assistance is needed after working hours.
-High Level Computer Literacy: This means that you are proficient with Microsoft Office, Google Drive and, Google Docs, Gmail, you catch on to new technology quickly, you are self-directed, and know how to get things done.
-A Team Player: In this line of business, fun and friendly is a must. You should enjoy working in a dynamic and supportive group. Finds fulfillment from helping others shine in the spotlight.

Your home office requirements:
– 1 primary computer (at least Core i5 processor)
– 1 backup computer (at least Core i3 processor)
– Primary internet service with at least 10 mbps speed
– Backup internet service with at least 5 mbps speed
– Remote location (internet hub, library, cafe) in case of power/internet outage
-Other contingency plans in place to ensure business continuity with minor interruptions

Compensation and Work Schedule:
– Wage/Salary is negotiable based on experience and ability.
– Pay semimonthly through Wise (formally Transferwise).
– Pay increases based on performance.
– Bonus plan to be developed based on goals.
-13th month pay (1st year prorated).
– US, EST work hours

How to Apply:
If you are interested in this position and believe you have the qualities listed above:

– Complete this Google Form: Click to view/MW4gXhLCieneiCf49

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