Transaction Coordinator / General Assistant

We are seeking a proactive and detail-oriented Transaction Coordinator / General Assistant to join our team. The ideal candidate will possess strong organizational skills, exceptional attention to detail, and the ability to handle multiple tasks efficiently. This role requires a high level of discretion, professionalism, and the ability to work autonomously.

Key Responsibilities:

1. Email Management:
– Efficiently manage and organize incoming emails.
– Prioritize emails based on urgency and importance.
– Draft responses and initiate follow-ups as necessary.
2. CRM Management:
– Transfer relevant information from emails to the CRM system.
– Ensure accuracy and completeness of data in the CRM.
– Maintain organized records of client interactions and transactions.
3. Listing and Sale Comp Tracking:
– Track active listings and sale comps in the market.
– Compile and organize data for analysis and reporting.
4. Document Drafting:
– Utilize templates to draft documents such as Letters of Intent (LOIs), contracts, and agreements.
– Ensure accuracy and consistency in document formatting and content.
5. Market Research:
– Conduct market research to gather data on industry trends, competitor analysis, and market conditions.
– Present findings in a clear and concise manner.
6. Broker Offering Memorandums (OM) Analysis:
– Extract relevant information from broker offering memorandums.
– Summarize key points and highlight important details for review.
7. Email Correspondence:
– Compose and send emails on behalf of the employer, maintaining professionalism and attention to detail.
– Manage email communication with clients, partners, and stakeholders.
8. Seller Outreach:
– Conduct cold calling campaigns to reach potential sellers.
– Introduce company services, build rapport, and gather relevant information.
– Implement SMS campaigns and direct mail strategies for seller outreach.
9. Rental Ads Posting:
– Create and post advertisements for rental properties on various platforms.
– Monitor responses and inquiries regarding rental listings.
10. Proficiency in Software Applications:
– Demonstrate proficiency in Microsoft Excel, PowerPoint, and Word.
– Utilize these tools for data analysis, presentation creation, and document processing.

Qualifications:

– Bachelor’s degree preferred, but not required.
– Previous experience in a similar administrative or assistant role preferred.
– Strong organizational skills and attention to detail.
– Excellent written and verbal communication skills.
– Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word).
– Ability to work independently and proactively problem-solve.
– Demonstrated ability to manage multiple tasks and priorities effectively.
– Real estate industry experience is a plus.

Additional Information:

– This is a full-time position.
– Salary and benefits will be commensurate with experience.
– Opportunities for growth and advancement within the company.
– Flexible work environment with the possibility of remote work arrangements.

If you’re a self-starter who thrives in a fast-paced environment and enjoys taking on new challenges, we encourage you to apply for this exciting opportunity. Please submit your resume and cover letter detailing your relevant experience and why you believe you’re the right fit for this role.