“Urgent Hiring” Executive Assistant-Design Background

We are looking for a committed builder who loves to travel and aligns with our core values; innovative, results-driven, scrappy, visionary, and loves building a company. The global office is in Lisbon, Portugal. We’re backed by some of the top investors in Silicon Valley and have an outstanding team that is continuously pushing the edge on what we can achieve.

Our client powers a 9,000+ location network of local businesses offering luggage storage, package acceptance, and more. Our goal is to build the largest tech-enabled two-way market platform for retail chains and travelers to come together. We aim to build a seamless and easy-to-use app – the “OS for brick & mortar SMB stores” powering new revenue channels at the “flip of a switch.”

What you’ll be doing:
* Manage calendar, coordinate internal and external meetings, prepare agendas, take notes, and track follow-up action items.
* Management of emails and sending responses
* Clearly understand goals, help track and prioritize ongoing Design work
* Help with hiring and onboarding new team members: scheduling, planning, preparing contracts and offers
* Support with Research on a variety of topics including (but not limited to) * Design research, candidate profile research, salary benchmarking
* Providing general ad-hoc support as and when required
* Has a stable internet connection as this job is remote.

Your profile:
* You are proactive in identifying things that need to be done and resolve them without being told.
* You have extreme attention to detail and highly organized.
* Experience working with Design & Creative Teams
* You have strong verbal and written communication skills.
* You are fluent with the internet and able to research anything effectively online.
* You are flexible and able to work in different time zones.

In order to be shortlisted, please follow the instructions below when applying. Failure to do so we’ll automatically disregard your application.

1.) Write “I am a High-level Design EA”
2.) Attached your resume
3.) Include your Portfolio
4.) Add 2 references from your previous employment (must include name, email, position, and a number that we can call. This is an important requirement!

Do not apply if you do not have a design background. We need a high-level Executive Assistant for this position and someone who has experience – Not entry-level.