US Payroll Specialist

Company Overview:

Paid Payroll Services LLC is a leading provider of managed payroll services for small and medium-sized businesses in the United States. Specializing in processing payroll on behalf of our clients, we ensure our clients’ payrolls are efficient, accurate, and compliant with state and federal regulations. As we continue to grow, we are seeking a highly skilled and detail-oriented US Payroll Specialist to join our team as a Virtual Assistant to the CEO.

Position Overview:

The US Payroll Specialist will play a crucial role in managing a designated client base, overseeing the end-to-end payroll process, and providing essential support to the CEO and Payroll Manager. This role requires a commitment to meeting strict weekly banking deadlines, exceptional communication skills, and the ability to work effectively during US business hours (Pacific Standard Time)

Key Responsibilities:

Process payroll for assigned clients, ensuring timely submission to meet weekly banking deadlines.
Maintain a well-organized schedule and follow a designated calendar to meet all payroll-related deadlines.
Thoroughly audit each payroll for accuracy and completeness to guarantee timely and error-free processing.
Provide support to the CEO and Payroll Manager with ad-hoc administrative tasks, including marketing and email inbox management.
Onboard new employees into the payroll system, maintaining up-to-date and accurate employee records.
Collaborate with the internal team and clients, demonstrating excellent communication skills.
Respond promptly to messages through our Slack messaging system and email to ensure efficient communication.
Work independently while being deadline-oriented, ensuring that all tasks are completed in a timely manner.

Qualifications:

Thorough understanding of US state and federal tax laws.
Extensive experience in processing payroll for small to medium-sized businesses, with a focus on various payroll systems such as ADP, QuickBooks, Paycor, Paylocity, Paychex, and others.
Proficient in using advanced Excel functions and manipulating data.
Strong organizational skills with an unwavering commitment to meeting deadlines.
Ability to work independently and collaboratively within a virtual team.
Excellent communication skills, both written and verbal, with the ability to communicate on behalf of the CEO and Payroll Manager.
Several years of managing US payroll under their belt with many different systems.
Responsive and available during US PST hours (8:00 AM – 5:00 PM, Monday-Friday).
Familiarity with Slack messaging system.
Strong attention to detail and commitment to accuracy.
Excellent critical thinking skills with the ability to solve problems independently using deductive reasoning based on advanced knowledge of payroll.