VA – Project Manager Assistant

The Recording Service is a production company based in Atlanta, GA that specializes in streaming and video production services. We have served local medical, education, religious, and government clients since 2019, doubling our growth in the last year.

The Importance of this Role:
You will help make the sale to the client by coordinating the project from its start to finish. You will also have the opportunity to help grow our business by developing and implementing systems processes. This position requires great attention to detail and critical thinking skills to keep our system process running smoothly.

Responsibilities:
In addition to the specific responsibilities listed below, you will attend weekly meetings and work closely with the Operations Manager.

Reviewing Proposals: Est. 1-2 hrs per day
-Review written proposals for AV projects and give revision notes to proposal writer

Scheduling Talent: Est. 1 hr per day
-Schedule AV Techs from database for gigs
-Learn who our AV Tech Team is and who will fit each gig’s role the best

Reviewing Tech Plans: Est 1 hrs per day
-Review tech plans for AV projects and ensure they capture the scope of the project

Scheduling Gear
-Use of Current RMS software to keep track of inventory (AV equipment) usage/reservation per gig

JIRA Admin
-Monitor JIRA tasks
-Remind staff of upcoming tasks due via email/text
-Send a to-do list after each weekly meeting

Materials collection
-Reach out to clients for requested deliverables prior to the event

You will be paid on an hourly basis and will be required to report your hours. Estimated 25 hrs per week.

Requirements:
-Candidate must have at least 3-5 years of experience working in project management and/or business administration
-Degree in either Business, Marketing, Communications, or related fields is advantageous
-Demonstrated skills in translating technical concepts into easy-to-understand write-ups, models and visuals
-Proficient in Google Workspace and Microsoft Office Suite
-Excellent level of English communication skills on both written and verbal
-Self-directed and self-starter
-Analytical thinker with a commercial acumen
-Strong attention to detail and highly organized
-Client focused and driven to help client
-Ability to communicate effectively and efficiently with staff and clients
-Deadline-driven and adhere to timely submission of deliverables
-Understanding of the AV business and video production
-Critical thinking on how to improve workflow and quality of work
-Experience with project management software and databases such as JIRA and Notion
-Work Eastern Standard Time Zone hours (graveyard shift)
-High-speed internet connection and reliable computer

Why work with Us:
We are a new production company with a chance to innovate and shake up the AV world. The field we work in is always growing in technology and scope; this is an exciting chance to be part of a small and highly motivated team of professionals who work closely together and have strong client and staff relationships. We are proud of the quality of work we produce, which is achieved by starting with the client’s vision and striving to leave them fully satisfied at the conclusion of the project.

To Apply:
Email your resume and cover letter to Click to view with subject line: Best AV In The Biz!
If you do not email with this subject line, your email will not be opened.