VA – Purchasing Coordinator

We are a food distribution company and we have been in the good food business in Canada for over 12 years. We are looking for a full-time permanent team member to join us for the long-term as a Purchasing Coordinator. This is a key role in our business which entails issuing Purchase Orders in a timely manner and following with suppliers on their estimated time to delivery.

This role requires performing the following kinds of tasks:
– Pulling data from systems and creating and updating reports using Google Sheets
– Calculating and verifying Purchase Orders using our own PO Calculator spreadsheet
– Creating and sending Purchase Orders to suppliers using our inventory management system
– Following up with suppliers by phone and email
– Responding to supplier enquiries promptly with tact and clear communication in near perfect English
– Filling out Excel forms and/or updating data in systems
– Emailing software support teams to help resolve minor technical issues
– Entering and maintaining data in various systems
– Updating documents such as Standard Operating Procedures (SOPs) using Word, Excel, Google Docs
– Communicating and coordinating with our team as well as suppliers and sometimes customers
– Other administrative tasks of a similar nature

You have:
– Great attention to details! You love detail work and are careful in your work.
– Excellent written English (Top 5% only please, you must have near perfect English to write emails and to have business conversations with our suppliers here in Canada)
– A passion for organization: you love planning, calendars, lists, etc. You enjoy setting up and improving processes and software to save time and increase productivity and efficiency
– Excellent communication skills, when in doubt you over-communicate!
– A love of continuous improvement and a positive constructive attitude
– Availability to work during Pacific daytime hours (7am to 3pm PST)
– Fast and Stable Internet and power with back up
– Very nice to have: experience with purchasing and/or managing suppliers (if so please highlight at the top of your intro message, tx!)

We offer:
– Training, support and feedback on all the work you do so you’ll always know what to do, how well you’re doing and how to improve. We want you to feel good about your work and excel in your job so we can all succeed together!
– 13th month bonus
– A performance based raise every 12th month

NB: Please insert your first name, initial of your last name and the words ‘. – VA PO Coordinator’ in the subject line of your application (e.g.: Jane D. – VA PO Coordinator )