Virtual Administration Support

Company Overview:
An Australian talent management company. We pride ourselves on providing exceptional services to our clients/customers and maintaining a supportive work environment for our team. As we continue to grow, we are seeking a dedicated and organized individual to join our team as an Administration Support Staff Member on a full-time basis.

Job Description:

Position: Administration Support Staff Member
Location:Virtual
Job Type:Full-time

Responsibilities:

1. General Administrative Support:
– Assist with day-to-day administrative tasks such as answering phone calls, responding to emails, and managing correspondence.
– Greet visitors and direct them to the appropriate personnel or department.
– Maintain office supplies inventory and place orders as needed.
– Handle incoming and outgoing mail, including sorting, distributing, and preparing shipments.
– Ensure the office environment is clean, organized, and conducive to productivity.

2. Data Entry and Record Keeping:
– Input data into various systems and databases accurately and efficiently.
– Maintain and update records, files, and documentation in a systematic manner.
– Generate reports and compile data as requested by management or team members.

3. Scheduling and Coordination:
– Schedule appointments, meetings, and conference rooms as required.
– Coordinate travel arrangements, accommodations, and itineraries for staff members.
– Assist in organizing company events, meetings, and workshops.

4. Assistance to Management and Team Members:
– Provide administrative support to managers and team members as needed.
– Assist in preparing presentations, reports, and other documents.
– Collaborate with colleagues to ensure seamless workflow and communication within the organization.

Requirements:

– Proven experience in an administrative support role or similar capacity.
– Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint).
– Strong organizational skills with excellent attention to detail.
– Effective communication skills, both verbal and written in English
– Ability to prioritize tasks and manage time efficiently in a fast-paced environment.
– Discretion and confidentiality in handling sensitive information.
– Positive attitude and willingness to learn and adapt to new challenges.
– High school diploma or equivalent; additional certification or training in office administration is a plus.