Virtual Administrative Assistant

Administrative Assistant Job Responsibilities:
We are looking for an organized and professional virtual assistant to handle all communications with the company from a remote position. As a Virtual Administrative Assistant, you will perform various administrative tasks, including answering emails, scheduling meetings, expediting work results and making travel arrangements. For this role, a strong Internet connection is required, along with experience using communication tools like Skype.

– [ ] Answer and direct phone calls
– [ ] Write and distribute email, correspondence memos, letters, faxes and forms
– [ ] Create content to post on the company’s social media channels.
– [ ] Organize and schedule appointments
– [ ] Plan meetings and take detailed minutes
– [ ] Assist in the preparation of regularly scheduled reports and presentations
– [ ] Develop and maintain a systems
– [ ] Update and maintain office policies and procedures
– [ ] Order supplies and research new deals and suppliers
– [ ] Book travel arrangements
– [ ] Conduct online research to maintain and expand contact lists for various market segments.
– [ ] Submit and reconcile expense reports
– [ ] Provide general support to customer and suppliers
– [ ] Act as the point of contact for internal and external clients
– [ ] Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements and skills
– [ ] Strong Communication Skills
– [ ] Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
– [ ] Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
– [ ] Excellent time management skills and the ability to prioritize work
– [ ] Attention to detail and problem solving skills
– [ ] Excellent written and verbal communication skills
– [ ] Strong organizational skills with the ability to multi-task
– [ ] High School degree; additional qualification as an Administrative assistant, Secretary or in the Music Industry will be a plus