Virtual Administrative Assistant

We are seeking a highly organized, adaptable, and proactive individual to work closely with our lead team. The successful candidate will be responsible for managing a wide range of tasks and projects, including administrative tasks, operations management, project coordination, and strategic planning. This is a highly versatile role that requires a strong ability to multitask, prioritize effectively, and work independently.

Responsibilities:

– Provide high-level administrative support, including scheduling appointments, managing emails, dictating emails, and preparing documents and reports.
– Manage day-to-day operations of the business, including overseeing inventory management, supply chain management, and logistics.
– Coordinate and manage special projects, including research, analysis, and planning.
– Serve as a liaison between the internal team and external vendors and partners.
– Assist with event planning and execution, including trade shows, product launches, and customer events.
– Conduct market research and analyze data to inform business decisions.
– Prepare and manage budgets and financial reports.
– Manage travel arrangements and itineraries, including booking flights, hotels, and ground transportation.
– Attend meetings, take minutes, and follow up on action items.
– Draft and proofread correspondence, presentations, and other documents.
– Coordinate events, including internal meetings, team building events, and off-site events.
– Manage office operations, including ordering supplies, processing invoices, and maintaining office equipment.
– Handle confidential information with discretion and professionalism.

Qualifications:

– Bachelor’s degree in business, communications, or related field.
– 3+ years of experience in a similar role, preferably in a startup or fast-paced environment.
– Excellent organizational skills and attention to detail.
– Strong written and verbal communication skills.
– Minimum 60 Words per minute typing speed.
– Proven ability to multitask and manage priorities effectively.
– Experience with project management tools and software.
– Proficiency in Microsoft Office Suite and Google Suite.
– Ability to work independently and take initiative.
– Positive and proactive attitude.