Virtual Administrative Coordinator

## **Job Title: Virtual Administrative Coordinator**
**Company:** The KarWells
**Location:** Remote
**Job Type:** Part-Time with high potential to turn into Full-Time
**Compensation:** $5.00/hr
### **About Us:**
We are Sarah and Emily, two dynamic online educators and accomplished real estate investors who primarily focus on the vacation rental industry (airbnb’s.) Through our extensive experience in building and managing successful vacation rental properties, we have developed a comprehensive online presence and educational program aimed at helping others achieve similar success.
### **Job Description:**
The Administrative Coordinator will play a key role in supporting the operations of our real estate investment and education business. This role involves a variety of administrative tasks to ensure smooth and efficient operations.
### **Key Responsibilities:**
– **Manage Zoom Recordings:** Handle the recording and organization of Zoom meetings and webinars.
– **Monitor Emails and Handle Communications:** Manage our inboxes, respond to inquiries, and handle communications related to our educational offerings.
– **Invoicing:** Process and manage invoicing for our educational programs and services.
– **Update Weekly Emails:** Draft, edit, and send weekly email updates to our subscribers and mentees.
– **GoHighLevel Pipelines:** Maintain and update CRM pipelines in GoHighLevel.
– **Create Calendly Links:** Set up and manage Calendly links for scheduling webinars and meetings.
– **Order Supplies:** Manage the ordering of office supplies and materials for our events.
– **Coordinate Service Professionals:** Arrange for and coordinate service professionals for property maintenance and event support.
– **Organize Emails:** Keep email communications organized and ensure timely responses.
– **Manage Travel Arrangements:** Organize travel arrangements and itineraries for in-person events and site visits.
– **Collect Financial Documents:** Gather and organize financial documents for accounting and reporting purposes.
– **Schedule Meetings:** Arrange and coordinate meetings with clients, mentees, and team members.
– **Engage with the Community:** Actively participate in community engagement activities to foster relationships and support our educational initiatives.
– **Organize and Update Notion Databases:** Maintain and update our Notion databases to ensure information is accurate and up-to-date.
### **Required Qualifications:**
– Experience in an administrative or coordinator role.
– Strong organizational skills and attention to detail.
– Proficiency in using/learning email platforms, CRM tools (such as GoHighLevel), and scheduling software (such as Calendly).
– Excellent english – both written and verbal.
– Ability to multitask and prioritize tasks effectively.
– Familiarity with virtual meeting tools such as Zoom.
– Experience with financial document management.
– Basic knowledge of real estate and/or vacation rental industry is a plus.
### **Preferred Qualifications:**
– Experience using Notion or similar project management tools.
– Previous experience in the real estate industry, particularly with Airbnb or vacation rentals.
– Strong problem-solving skills and ability to work independently.
### **Benefits:**
– Competitive hourly pay.
– Flexible working hours.
– Opportunities for professional development.
– Engaging and supportive work environment.
– Potential for travel to exciting locations for in-person events.
### **How to Apply:**
Interested candidates should submit their resume, cover letter, and a short video introducing themselves and detailing their experience and suitability for the role to the specified application portal or email address provided by The Karwells.
This role is designed for someone passionate about the short-term rental industry, eager to contribute to the growth and success of The Karwells.