Virtual Assistant

Hi, we are Dr. Collin Dobnikar and Dr. Lena Kortis, a husband and wife team, who are passionate about guiding others to restore their health. We are also soon-to-be parents with our first baby due this coming July!
We opened our holistic healthcare clinic in November 2022 in Wesley Chapel, Florida. We have helping thousands of people suffering from chronic illness to gain a new perspective on their health. We are incredibly passionate about bringing hope and healing to those who are suffering from a variety of health conditions, including autoimmune disease, cancer, hormone imbalances, gut issues, and so much more. Our patients often see us as a last resort to help them with their health, after the medical system has only provided a medication-based quick fix as their only option. We focus on educating our patients on the lifestyle modifications necessary to follow in order to lessen their reliance on medications or surgeries. Our clinic started with just the two of us as the practitioners and has now grown with one support staff.
We educate and advertise through social media platforms including Instagram, Facebook, TikTok, YouTube, and our new Podcast. Through weekly email newsletters, we are working to expand our reach and continue to bring valuable information to others in need of a different perspective for their health.
We have incredibly big dreams and want to help as many people as possible. In order to do so, we need help with consistency on our social media platforms, email marketing, & graphic design along with tracking patient retention, following up with patients via email, and recording stats and billing reports. This is crucial while we continue to expand our reach, while also prioritizing our own health and family at home.

WHAT WE NEED:
An ambitious, driven and detail-oriented assistant who wants to help us create a significant impact in the world with sharing a unique perspective to health and offering hope to millions of people in our world that are suffering from poor health. You must feel genuine excitement for this work and have the desire to improve efficiency so that we can help as many people as possible. We want this mission to feel like a part of you because our team is the only reason that we are able to help all of the patients that we reach.
Please begin your response with the phrase, “I see details,” so I know you read this in its entirety.
Your tasks will include:
• Schedule and format Monday newsletter including a CTA (flodesk)
• Schedule and format Sunday product email including a CTA (flodesk)
• Schedule and post videos, carousels, & posts to Instagram, Facebook, TikTok, & YouTube for our business accounts, while adding in specific relevant, trending hashtags & following brand guidelines for each account
• Create graphics & PDFs using Canva
• Edit long-form podcast recordings to post on YouTube, Apple Podcast, & Spotify and use it to create short-form videos to post on Instagram, Facebook, & TikTok (Click to view, Buzzsprout)
• Write blog post related to long-form podcast recording for each weekly newsletter
• Create thumbnails for YouTube & cover photos for Instagram reels to follow brand guidelines & capture audience
• Build automations for patient retention and education
• Filter out Dr. Collin’s business email for pertinent information regarding his schedule, networking, and corporate information
• Filter out Dr. Lena’s business email for pertinent information regarding affiliate accounts, corporate information, and networking
• Record statistics for patient statistics, billing reports, and referrals (Excel, Slack)
• Download CSV file of patient emails from software and upload for newsletter/email list (Jane)
• Follow up with potential patients via email with information regarding pricing information and appointment times
• Additional one-off tasks relating to any of the above (project-based)
• Research for additional projects and tasks for company growth

REQUIREMENTS
• English speaking and writing
• Self-motivated and excited about doing the work
• Detail-oriented and wanting to exceed the standards
• Excellent communicator
• Not afraid to ask questions and learn new things
• Proficient in graphic design and email/caption copy
• Proficient in YouTube, Instagram, Facebook, TikTok, Apple Podcast, & Spotify
• Proficient in email authorization process
• Coachable in multiple different software

POSITION
$600/month

If that sounds like you, we’d love to chat.