Virtual Assistant

Apply using this link:
Click to view/postings/focal-point-procurement-solutions-inc-virtual-assistant-53719af8-5391-430a-b54e-05fccca3b9d7

Company Overview:

Founded in 2020 by a 25-year veteran in the procurement vertical, Focal Point looks at end-to-end procurement through a practitioner lens. Excel and email are still the most prevalent tools used by procurement professionals resulting in work being done off system, ad-hoc and inconsistently.

Since the initial product was launched in 2021 with two global name-brand clients Focal Point has enjoyed an average of >300% annual growth (year over year) due to attracting more than five F500 (two of which are F50) companies.

Assistant to the CEO and Business Manager

Focal Point is looking for a Virtual Assistant that will report to the CEO and Business Manager. As a Virtual Assistant, you will perform various administrative tasks for the CEO, including scheduling meetings/calls, making travel arrangements, executing tasks, and more. For the Business Manager, the Virtual Assistant will help with organizing and executing tasks, data management and report management. Opportunities to learn basic accounting tasks, human resource management, and task organization will present themselves as part of day-to-day operations. For this role, a strong Internet connection is required, along with experience using communication tools like Slack or Microsoft Teams.

The role will include but not limited to:
– Calendar management
– Scheduling meetings/calls
– Screening emails
– Responding to emails
– Responding to LinkedIn messages
– Booking travel
– Executing tasks
– Invoice processing
– Basic accounting tasks
– Expense report management
– Data management

What You’ll Bring to the Role:
– Initiative-taker – comfortable working on your own as well as within teams.
– Strong analytical and critical thinking skills, resulting in creative solutioning.
– Open-minded and creative to provide new suggestions and proposals.
– Eagerness to learn new skills and technologies.
– Expected to manage stressful situations with tact, respect, acumen, and patience.
– Results-orientated and self-motivated.
– Diligence with logical thought process.
– A strong work ethic, and excellent communication skills are essential.
– Experience with data validation and data management.
– Strong presentation and facilitation skills.
– Not afraid to ask questions
– Strong attention to detail

Preferred Experience
– Previous experience as a virtual assistant or related role
– Strong working knowledge of MS Office and/or GSuite (specifically word-processing and spreadsheet software)
– Experience with online meeting software (like Zoom or GoogleMeet and group sharing platforms like Slack or Microsoft Teams)
– Proficient with online calendars and scheduling (like Calendly or Google Calendar)
– Excellent writing, verbal communication, and time management skills
– Exceptional organizational skills and the ability to complete tasks
– Good spoken and written communication skills (English)

What you will get:
Focal Point is building a truly global team of which the Philippines is playing a crucial role. 20% of our team is currently in the Philippines with additional expansion plans for 2024. Unlike most foreign companies we consider our global employees as key employees to our success as a company, so we treat our employees accordingly.
– You will have the same equipment and tools as our on-shore employees.
– You will be part of regularly scheduled company wide meetings.
– You will get bonuses and commissions aligned with the rest of the company.
– Your pay will be reviewed regularly to ensure we continue to pay at the top of the range.
– While not common, Philippines based employees have traveled internationally for the business.

Apply using this link:
Click to view/postings/focal-point-procurement-solutions-inc-virtual-assistant-53719af8-5391-430a-b54e-05fccca3b9d7