Virtual Assistant

Significant reference checks will be conducted with prior employers to confirm you are a high performing executive assistant. We will conduct these references on our own.

Apply through this link: Click to view/TF-VirtualAssistant
Applications sent not through the link will not be entertained.

SUMMARY
Position: Virtual Executive Assistant
Company’s Website: Click to view
Start Date: Immediately
Working Hours: Mon to Fri, 8am to 4pm EST
Holidays: US Holidays
Salary: $1,500/month

BACKGROUND
We are seeking a full-time Executive Assistant that can be the right-hand-person to the CEO and a key player in the business as we grow it. This is not a flex job. You will begin working 40 hours per week, 5 days per week. Within 60 days if you do a great job, you will get a raise.

SPECIFIC DUTIES AND RESPONSIBILITIES
An initial preview of the responsibilities & tasks are as follows (there will be more, but this will give you a general sense of the roles & responsibilities):
1. Data entry on a variety of projects.
2. Administrative tasks such as review emails, schedule calls, meetings, reservations, check emails respond on the CEO’s behalf when necessary, send calendar meeting invites and schedule meetings.
3. Book travel and accommodations (e.g. flights, hotels etc.). Follow a rigorous process laid out on how to find the right flight and hotel.
4. Send gifts to friends and family including flowers to my wife once a month.
5. Organize files and folders. Often need to save down miscellaneous files from my emails into our various folders.
6. Organize recordings (from calls or podcasts) to be transcribed and then saved down in folders.
7. Make various personal appointments (dentists, doctors, etc.).
8. Make dinner reservations (you actually need to call the restaurants).
9. Book various activities (for example, tennis/pickleball courts).
10. Put all friends and family’s birthdays and anniversaries in my calendar, and then send out daily ‘happy birthday’ and ‘happy anniversary’ emails.
11. Check Bermuda’s monthly event calendar and put reminders on my calendar.
12. Help with administrative tasks and data entry for work.

QUALIFICATIONS:
1. Superb at to-do-lists, perfect/meticulous execution and project management including managing multiple workstreams.
2. Highly organized, extreme attention-to-detail, hardworking, solutions-oriented, execution-oriented, scrappy and does not need structure to thrive.
3. A high ranking in previous job (we will reference your previous ranking / performance with your previous employer)
4. 3-5 years relevant work experience as a Virtual Assistant or Executive Assistant.
5. No more than 3 previous jobs since 2018.
6. Working knowledge and experience with Microsoft Office Suites especially with Excel and Outlook (Calendar Management and Email Management)
7. Ability to communicate effectively and professionally; excellent English communication skills both oral and written.
8. Critical thinking skills and always looking for a better way to execute things.
9. Fast internet connection (ideally 100 MBPS or faster).
10. Willingness to put us in touch with at least 2 previous employers.