Virtual Assistant

ABOUT SOLANO LAW FIRM

At Solano Law Firm, we don’t just offer jobs; we provide careers. Here, your work adds up to something meaningful. You will be surrounded by smart, ambitious, motivated, and positive individuals dedicated to a common goal: improving the immigrant community, one family at a time. Our founder, Zaira Solano, envisioned revolutionizing the experience immigrants have with law firms, and our team works tirelessly to make this vision a reality. We empower immigrants, helping them build better lives by addressing the legal challenges that impede their potential.

Our firm values each employee’s personal, professional, and financial growth. If you possess a positive attitude, take initiative, and are eager to learn and grow, Solano Law Firm is the place for you.

POSITION OVERVIEW

We are seeking an experienced Virtual Executive Assistant to provide high-level administrative support to our CEO, Attorney Zaira Solano. This role requires impeccable organizational skills, strong attention to detail, and the ability to organize and complete many varied tasks. The ideal candidate will have prior experience supporting C-suite level executives and be fluent in English. You will work from about 7:30 am – 4:00 pm Pacific U.S. Time.

RESPONSIBILITIES

Manage CEO’s Schedule: Coordinate and maintain the CEO’s calendar, ensuring seamless scheduling of appointments, meetings, and events.
Email Management: Monitor and manage the CEO’s email inbox, responding to messages as appropriate and flagging important communications.
Communication: Act as the primary point of contact between the CEO and internal/external stakeholders, maintaining professional and effective communication at all times.
Task Coordination: Assist in organizing and prioritizing tasks to ensure the CEO’s time is focused on strategic initiatives.
Document Management: Prepare, proofread, and edit documents, presentations, and reports.
Administrative Support: Handle various administrative tasks, including travel arrangements, expense reporting, and project coordination.
Confidentiality: Handle sensitive information with the utmost confidentiality and professionalism.

QUALIFICATIONS

Experience: Minimum of 3 years of experience as an executive assistant, with a strong preference for experience supporting C-suite level executives.
Language Skills: Fluent in English, with excellent written and verbal communication skills.
Technical Proficiency: Proficient in Microsoft Office Suite and other relevant software.
Time Management: Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
Interpersonal Skills: Strong interpersonal skills, with the ability to build and maintain positive relationships.
Adaptability: Ability to adapt to changing priorities and work well under pressure.
Attention to Detail: High level of accuracy and attention to detail in all aspects of work.