Virtual Assistant

Job Description:

The Dorsey Group is looking for a dedicated and proactive Virtual Assistant to join our team. This is a full-time position, Monday through Friday, from 8 AM to 5 PM PST. The pay range is $650-$1,000 per month, depending on candidate experience.

Email Management
•? ?Inbox Management:
o Monitor and manage 6 email accounts, with one primary account.
o Sort, prioritize, and respond to emails as needed.
o Flag important emails for follow-up.

•? ???Email Communications:
o Draft and send reminder emails.
o Handle routine email correspondence.
Calendar Management

•? ?Scheduling:
o Use Calendly for scheduling appointments and meetings.
o Ensure the calendar is up-to-date and conflicts are avoided.

•? ?Reminder Notifications:
o Send reminders for upcoming appointments and deadlines.
o Coordinate with clients and stakeholders for scheduling.
Personal Assistance

•? ?Daily Check-ins:
o Perform daily check-in tasks for 15-30 minutes.
o Provide a summary of completed tasks and pending items.

•? ?Personal Research:
o Conduct research on various topics as requested.
o Summarize and present findings in a clear and concise manner.

•? ?Data Entry:
o Enter data accurately into spreadsheets, databases, and other systems.
o Maintain organized and accessible records.

•? ?Document Management:
o Organize and maintain digital and physical documents.
o Ensure documents are easily accessible and up-to-date.
Communication

•? ?Phone Management:
o Handle phone calls using Ring Central.
o Communicate effectively with clients and stakeholders.

•? ?Internal Communication:Use WhatsApp for team communication.
o Ensure timely and clear communication within the team.

Tools and Software

•? ?Product Management Platforms:
o Proficient in using Kajabi or similar platforms.

•? ?Marketing Tools:
o Knowledge of email marketing tools (e.g., MailChimp, ConvertKit)
o Experience with social media management tools (e.g., Hootsuite)

•? ?Analytics Tools:
o Proficient in using Google Analytics, platform-specific analytics, and other
tracking tools.

•? ?Design and Editing Software:
o Skilled in using Canva, Adobe Creative Suite, or similar tools for creating
marketing materials.

CRM Support

•? ?Kajabi Management:
o Set up and manage Kajabi programs for email newsletters and other CRM tasks.
o Learn and become proficient in using Kajabi.

•? ?Database Nurturing:
o Use email and SMS to nurture the database and encourage reviews.
o Maintain and update contact lists.

*Include in your cover letter your LEAST favorite color and a quick explanation why. *

Additional Skills and Attributes

•? ?Adaptability:
o Be willing to learn new tools and software as needed.
o Adapt to changing tasks and priorities.

•? ?Confidentiality:
o Handle sensitive information with discretion and confidentiality.

•? ?Process Improvement:
o Provide feedback on administrative processes.
o Suggest improvements for efficiency and effectiveness.

•? ?Reporting:
o Report any challenges or issues to the Client Success Manager (CSM).
o Provide regular updates on tasks and projects.

•? ?Project Management:
o Strong project management skills to oversee digital product development and
marketing.

•? ?Technical Proficiency:
o Comfortable with technology and quick to learn new software and tools.

Creativity:
o Ability to create engaging and visually appealing content.

•? ?Analytical Skills:
o Strong analytical skills to interpret data and make informed decisions.

•? ?Communication:
o Excellent communication skills for customer support and team collaboration.

•? ?Adaptability:
o Willingness to adapt to changing priorities and learn new skills.

•? ?Proactive Approach:
o Take initiative to suggest improvements and new ideas for digital product
management.

To submit your application, kindly send your portfolio AND resume in Click to view.
ALL APPLICATION SENT OUTSIDE THE EMAIL ADDRESS PROVIDED WILL BE DISREGARDED.

If you’re reached this, include in your cover letter the name of a movie you think everyone should watch and why.