Virtual Assistant

Job Overview
At ProMediaCO, we are seeking a dedicated and efficient Virtual Assistant to join our dynamic team. This role is instrumental in expanding our outreach and engagement with real estate agents through Instagram, coordinating the scheduling of listing media shoots, and maintaining an active presence on social media. The ideal candidate is someone who is highly responsible, eager to learn, and can work independently while contributing to the team’s goals. This position reports directly to the Creative Director.

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ROLES, RESPONSIBILITIES, EXPECTATIONS
1. Instagram Outreach
Responsibilities:

Proactively send up to 80 messages a day to real estate agents on Instagram, introducing our services and establishing connections.
Tailor messaging to align with ProMediaCO’s value proposition and the needs of potential clients.
Track responses and engagement to refine outreach strategies.
SMART Expectations:

Send 80 personalized messages daily, achieving a response rate of at least 10% within the first three months.
Increase the conversion rate from outreach to client consultation by 5% within six months.
Develop and maintain a tracking system for outreach efforts, ensuring follow-ups are conducted within 48 hours of initial contact.
2. Scheduling Listing Media Shoots
Responsibilities:

Coordinate with real estate agents to schedule listing media shoots, considering their availability and our team’s capacity.
Ensure all necessary details (date, time, location, special requests) are communicated clearly to both the photography team and the client.
Manage rescheduling requests efficiently to minimize disruptions.
SMART Expectations:

Schedule at least 95% of shoots within the real estate agent’s preferred timeframe, contributing to an increase in customer satisfaction by 20% over the next year.
Maintain a rescheduling rate of less than 5%, with all changes communicated to involved parties at least 24 hours in advance.
Create and update a scheduling system that allows for real-time visibility of bookings for both the photography team and management.
3. Posting on Social Media
Responsibilities:

Regularly post engaging content on ProMediaCO’s social media platforms, including updates, achievements, and promotional materials.
Collaborate with the marketing team to ensure content aligns with overall marketing strategies and brand voice.
Monitor social media metrics to understand performance and areas for improvement.
SMART Expectations:

Publish at least 5 high-quality posts per week across all designated platforms.
Collaborate on at least one social media campaign per month, contributing to a 10% monthly growth in followers.
Conduct a monthly analysis of social media performance, presenting findings and actionable insights during the VA training/review sessions.
INTERNAL MEETING CADENCE
Participate in weekly VA training/review sessions to discuss progress, challenges, and areas for improvement.
Attend monthly team meetings to stay informed about company-wide initiatives, updates, and strategic directions.

Please fill out this form to apply to this position: Click to view/WUKBAh2fo7ofnSXX8