Virtual Assistant

Job Title: Virtual Assistant
Company: Pratt Personal Training
Location: Remote
Job Type: Full-time / Part-time

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Job Summary:
Pratt Personal Training is looking for a highly organized and proactive Virtual Assistant to support our thriving gym’s back-end operations. The ideal candidate will excel in various software applications and administrative tasks, ensuring smooth and efficient business processes.

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Key Responsibilities:

– Administrative Support: Manage daily tasks including scheduling, data entry, and client management.
– Data Management: Utilize Google Sheets for accurate and timely data tracking and reporting.
– Client Management: Operate and maintain client information in Wellness Living software, handling bookings, billing, and communication.
– Form and Workflow Management: Create and manage forms and workflows using JotForm and Notion, customized to the gym’s needs.
– Procedure Optimization: Implement and optimize SOPs to streamline operations.
– Client Communication: Update and maintain communication through GoHighLevel (Gym Member Machine) to improve client engagement.
– Document Preparation: Prepare, organize, and manage documents and reports for management review.
– Project Support: Assist in project management and strategic business initiatives.
– Ad-Hoc Tasks: Provide remote support for various additional tasks as required.

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Requirements:

– Experience: Proven background as a Virtual Assistant, preferably in a fitness or personal training setting.
– Software Proficiency: Skilled in Google Sheets, Notion, Wellness Living, JotForm, and GoHighLevel.
– SOPs: Strong ability to create and follow detailed standard operating procedures.
– Organizational Skills: Excellent time management and organizational abilities.
– Attention to Detail: Ability to handle multiple tasks with precision.
– Communication: Excellent written and verbal communication skills.
– Problem Solving: Ability to work independently and solve problems effectively.
– Industry Experience: Prior experience in the fitness industry is a plus.
– Responsiveness: High responsiveness with the ability to maintain short response times.

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Education:

– Required: High school diploma.
– Preferred: Associate’s or Bachelor’s degree.

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Application Process:

To apply, please submit a resume and a cover letter detailing your experience with the specified software tools and fitness industry to Click to view

Additionally, include a self recorded video answering the following questions:

1. Describe a complex calendar management task you have handled.
2. Share a moment where your work positively impacted someone or brought you joy.
3. Explain your approach to prioritizing multiple tasks from different clients or projects.

Include the phrase “The glass is always half-full, never half-empty” in your email.

Candidates will be considered for a live interview based on their application materials.

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We look forward to learning how you can contribute to the success of Pratt Personal Training!