Virtual Assistant

Virtual Assistant
We are looking for a responsible Assistant to perform a variety of administrative and clerical tasks. Duties include providing support to our team and managing our company’s general project-based activities; there will be a mix of repetitive tasks and net new tasks. The ideal candidate should have excellent technology experience, oral and written communication skills, be able to organize their work using tools like Trello, checklists, and Outlook, and the desire to learn new processes and technologies.

Once training is complete, we expect you to operate independently, focusing on time management and quality of work.

Responsibilities
• Answer and direct phone calls/ emails/ text messages
• Act as the point of contact for internal and external clients/partners
• Write and distribute email, correspondence memos, letters, and forms
• Assist in the preparation of regularly scheduled reports
• Maintain the filing system, account & contact lists
• Pay Invoices
• Trello Project Based Activities
o Review the board & prioritize items
o Make appointments based on priorities and projects
o Take & issue detailed meeting notes/ tasks, follow up on associated tasks.
Skills
• Technology literate
• Desire to learn new skills
• Excellent time management skills and the ability to prioritize work
• Strong organizational skills with the ability to multi-task
• Proven experience as an assistant
• Proficiency in MS Office (Excel and Outlook, in particular)
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills

Job Types: Full-time
Schedule: 8-hour shift / PST Monday to Friday/ Overlapping time PST
Software: Microsoft suite, Salesforce, Buildium, Tenant Cloud, Google Drive, Canva
Experience:
• Office Assistant +3 years
• Customer Service/ Facing: +1 year (Preferred)
• Data Retrieval: +1 year (Preferred)

PLEASE ANSWER THE FOLLOWING QUESTION VIA EMAIL & SEND A RECORDED VOICE MEMO OF YOUR ANSWERS:
Application Questions
1) Introduce yourself
2) How long have you been on your current career path?
3) Do you have any experience as a property management or have been an assistant?
4) Have you worked in the Real Estate industry before?
5) Give an example of a time you made a process better
6) What new technology have you recently learned or would like to learn?

Please send a video recording answering the above questions; Click to view