Virtual Assistant

*****Must provide a minimum of a 2-minute selfie video introducing yourself and why you would be a good fit for our team. We will not review applicants who do not provide this video.****

Looking for a full-time Virtual Assistant to work with our leadership team.
We are looking for a virtual executive assistant to provide administrative support to the team while working remotely. This role will require you to work EST (New York Time) initially until we determine if the role can be more flexible on the schedule. The position will range from 20 hours beginning to 40 hours once you are fully trained.

*****Must provide a minimum of a 2-minute selfie video introducing yourself and why you would be a good fit for our team. We will not review applicants who do not provide this video.****

Job Duties

Email & calendar management
Act as the gatekeeper and assistant to the CEO, Business Manager, and Operations Manager.
Create presentations
Perform market research
Database building, entry, and updates
Prepare & create operation procedures book & transcriptions
Generic online errands

Requirements
Proven experience as an Executive Virtual Assistant or relevant role
Familiarity with current technologies, like desktop sharing, cloud services and VoIP
Experience with social media (Facebook /LinkedIn) and email marketing platforms (MailChimp)
Experience with MS Office
Knowledge of online calendars and scheduling (Outlook or Google Calendar)
Excellent phone, email, and instant messaging communication skills

Qualifications and Skills:

Top-notch communication skills (phone, text, IM, email)
Computer skills (Outlook, scheduling calendars, video conferencing,)
Internet research skills
Writing skills
English proficiency
Familiarity with top project management tools
Planning & Scheduling Skills
Social Media Skills

Accountability
promotes a sense of urgency and establish and enforces individual accountability in the team
is completely on top of what is going on and knows where things stand
assumes responsibility

Manages Ambiguity
makes significant progress and remains calm and composed when when things are uncertain
manages the risk that comes with moving forward when the outcome isn’t certain
adapts quickly to changing conditions

Communicates Effectively
delivers messages in a clear compelling and concise manner
actively listens and checks for understanding
adjusts communication content and style to meet the needs of stakeholders

Organizational Savvy
has a clear understanding of other groups business priorities
uses knowledge of organization culture to achieve objectives
navigates the political complexities of the organization easily

Plans & Aligns
focuses on highest priorities and sets aside less critical tasks
lays out a thorough schedule and steps for achieving objectives
looks for obstacles and develops excellent contingency plans.

Resourcefulness
gets the most out of available resources and secures rare resources others cant get
adapts quickly to changing resource requirements
enjoys multi-tasking: applies knowledge to of the organization to advance multiple objectives