Virtual Assistant

About us: We are a new spirit company that has two products on the market. We were founded in September 2022 by two best friends.

About the role:
High level summary of the role including an overview of the job’s main purpose, who the job holder will report to and how the job contributes to the organization’s success. In larger firms, some information about the department the role sits within would be helpful.

Responsibilities:
• Schedule weekly meetings and ensure all invites are up to date.
• Create and Update Meeting Agendas
• Send weekly status reports and updates
• Attend meetings as needed (avg 2 per week)
• Respond to emails and phone calls as needed in a timely manner.
• Book travel and accommodations
• Manage a contact list of distributors, vendors, partnerships, etc.
• Prepare off- and on-premises spreadsheets and keep online records.
• Organize managers’ calendars.
• Perform market research as needed.
• Create presentations, as assigned.
• Follow-up on action items and manage to completion.
• Obtain reports and other data from Distributors.
• Obtain and manage sales reporting from On-Premise and Off-Premise accounts
• Identify, schedule and manage Special Events
• Collaborate with all distributors to ensure inventory updates and product delivery.
• Collaborate with content manager to plan social media and online advertising campaigns.
• Send periodic email newsletters to customers.
• Schedule tastings

Candidate requirements:
• Proven experience as a Virtual Assistant or relevant role
• Familiarity with current technologies, like desktop sharing, cloud services and VoIP (Zoom, Meets, etc)
• Experience with word-processing software and spreadsheets (e.g. MS Office)
• Knowledge of online calendars and scheduling (e.g. Google Calendar)
• Excellent phone, email, and instant messaging communication skills
• Excellent time management skills
• Solid organizational skills
• High school diploma; additional qualifications as Executive Assistant are a plus