Virtual Assistant

Are you a Rockstar Virtual Assistant?

About You and Us
We are seeking a highly-organised, efficient and discreet Assistant to support an executive with a broad range of business interests, as well as personal and family responsibilities. You will be adept at managing a diverse range of tasks, from administrative duties to complex scheduling, ensuring the executive’s life runs smoothly and efficiently.

It is critical the you have demonstrable experience in similar positions, and an ability to maintain accounts and financial reports to the highest standard.

Are you equipped with the following skills?
• Excellent written English and verbal communication skills
• Time-management skills
• Ability to pay attention to detail
• Excellent organisation skills
• Ability to multitask
• Strong understanding of frequently used computer software and programs, such as Microsoft Office, and an ability to quickly learn Asana and Xero
• Being proactive and a sense of ownership
• Customer centric (offers solutions without being prompted)
• Outstanding interpersonal skills
• Tertiary qualifications (business management, administration, finance) are desirable, but not mandatory

Can you do the following tasks?
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, proposals, PowerPoints, and preparing communications on the executive’s behalf
• Maintaining comprehensive and accurate records
• Performing minor accounting duties
• Organising meetings, including scheduling, sending reminders, and organising catering when necessary
• Answering phone calls in a polite and professional manner
• Booking and organising travel and accommodation both personal and business
• Verifying invoices from vendors are for services received and are accurate
• Managing the executive’s calendar, including making appointments and prioritising the most sensitive matters
• Acting as the point of contact among executives, employees, clients and other external partners
• Delivering a range of project support and administrative duties across several business initiatives and projects
• Managing information flow in a timely and accurate manner

Do you have experience with all of this?

Amazing, here are a couple of things you need to do:
1. Send us an application, do not include anything else apart from what we ask below.
2. Start your application with “I am the Awesome VA you need”, if you don’t do this step, our system will ignore your application.
3. Answer the following questions:
a. Describe your previous Virtual Assistant job (if you were not a VA before, do not apply, we only people are looking for experienced individuals)
b. Provide two references to your previous employers include: a) Person/Company Name b) email address (we will be contacting them, we will also check that it is a legitimate company, no friends)
c. IF we ask your employer to give you a score from 1 to 10, what score will they give you and WHY?
d. When can you start?
e. What hours can you work?
f. What tools did you use at your job?
g. Why do you think Taxi cabs are yellow?

Interview process
1. We review your application
2. We will have a video call interview if your application passes the first stage, I will look at your attention to detail, your internet, and work conditions
3. If you pass the video call interview, we will give you a paid trial week

This is a part time job starting 5-7 hours a week for $8/hour.