Virtual Assistant

Role Summary:

Are you an organized, detail-oriented professional with exceptional communication skills? Do you thrive in fast-paced environments and enjoy managing multiple tasks? If so, we have the perfect opportunity for you. We are seeking a Virtual Assistant to join our team and serve as the crucial link between executive leadership and our esteemed clients. In this role, you will provide executive-level administrative support while nurturing relationships with key clients and ensuring seamless communication between internal teams and external stakeholders.

Responsibilities:

*Serve as the primary point of contact for executive-level administrative needs, including calendar management, travel arrangements, and meeting coordination.
*Develop, maintain, and cultivate relationships with key marketing clients, ensuring deliverables align with their objectives.
*Schedule intake calls for new marketing and coaching clients with the appropriate team members.
*Collaborate with the marketing team to ensure projects are executed on time, utilizing project management software.
*Organize and maintain accurate client records, ensuring all documentation is up to date.
*Assist with planning and attend industry events and conferences, representing the organization and networking with potential clients (as needed).
*Support the financial department by invoicing clients, tracking payments, and ensuring contract adherence.
*Capture prospects and manage the sales pipeline in the CRM.
*Create and send proposals as requested.
*Assist with candidate sourcing for recruiting clients.
*Create weekly email newsletters.
*Support internal marketing efforts.

Requirements:

*Proficiency in Google Suite and CRM tools.
*Exceptional organizational and multitasking skills.
*Strong verbal and written communication abilities.
*Ability to work independently and collaboratively as part of a team.
*Demonstrated ability to manage high-stress situations and tight deadlines.
*Willingness to become proficient in Ignit212 (Go High Level), Click to view, and Slack.
*Experience with Facebook, Instagram, and LinkedIn.

Results Expected:

*Seamless executive support leading to optimized daily operations and increased executive productivity.
*Consistent organization and up-to-date records of client interactions and transactions.
*Positive representation of the company at external events, fostering brand recognition and potential leads.

If you’re ready to take on this dynamic role and make a significant impact within our organization, apply now to join our team as a Virtual Assistant!