Virtual Assistant

A strong Internet Connection: communication tools for Zoom, Google Meets
WhatApp must be used
Work in my Local Time Zone (Berlin)

Real Estate Experience +++
Project Management Experience +++
System Automations+++

Key Responsibilities:

1. Administrative Support: Perform various administrative tasks such as managing emails, scheduling appointments, organizing files and documents, preparing reports, and conducting research.

2. Communication Management: Handle incoming and outgoing communication, including phone calls, emails, and messages, in a professional and timely manner. Draft and proofread correspondence, presentations, and other materials.

**3. Calendar and Schedule Management: Manage and maintain calendars, schedule appointments, arrange meetings, and coordinate travel arrangements. Remind clients or team members of upcoming deadlines and commitments.

4. Data Entry and Organization: Enter and maintain data in spreadsheets or databases. Organize and categorize information for easy retrieval and reference.

5. Online Research: Conduct research on various topics, gathering information from reliable sources and presenting findings in a concise and organized manner.

**6. Project Coordination: Assist in organizing and coordinating projects, tracking progress, and ensuring deadlines are met. Collaborate with team members and stakeholders to ensure smooth project execution.

7. Customer Support: Provide exceptional customer service by addressing inquiries, resolving issues, and assisting with customer requests. Maintain a professional and helpful demeanor at all times.

8. Document Preparation: Create and format documents, presentations, and spreadsheets. Ensure accuracy, consistency, and adherence to established guidelines.

9. Social Media and Online Presence: Help manage social media accounts, create and schedule posts, monitor engagement, and respond to comments or messages.

10. Miscellaneous Tasks: can be discussed for the interview

Skills and Qualifications:

Proven experience as a virtual assistant or in a similar administrative role.
Excellent verbal and written communication skills.
Strong organizational and time management abilities.
Proficiency in using digital tools and platforms such as email clients, project management software, document collaboration tools, and scheduling applications.
Familiarity with social media platforms and basic online marketing concepts.
High level of attention to detail and accuracy.
Ability to work independently, manage priorities, and meet deadlines.
Discretion and confidentiality when handling sensitive information.
Problem-solving skills and the ability to adapt to changing requirements.
Proficiency in using office productivity software such as Microsoft Office or Google Workspace.