Virtual Assistant

As a Virtual Assistant, you will play a pivotal role in providing high-level administrative support to executives. Your responsibilities will encompass managing calendars, drafting correspondence, coordinating meetings and events, and acting as a crucial liaison between executives and stakeholders. Your expertise in streamlining and software integration will contribute to the efficient execution of tasks and projects.

Benefits:
• Competitive salary
• Strong support system
• Salary increase starting on your first year of employment (based on performance)
• Monthly Performance Incentive (Only for full-time roles| based on given metrics |can range from $40 – $50)
• Health benefit ($30/month)
• No computer activity monitoring
• Training materials for upskilling provided
• Paid holiday leaves (depending on the holidays that the client observes)
• Paid sick leaves (Sick leave convertible to cash if perfect attendance)
• Paid planned leaves
• Allowance for SSS and Pag-Ibig contribution ($20/month)

Key Responsibilities:
• Manage executives’ calendars, schedule meetings, and handle correspondence with a focus on accuracy and professionalism.
• Draft and edit correspondence, reports, and presentations on behalf of executives to meet quality standards.
• Coordinate and organize meetings, conferences, and events, including logistics, agendas, and materials preparation.
• Act as a point of contact between executives and internal/external stakeholders, managing various forms of communication.
• Create automations using Click to view and Zapier.
• Track and reconcile executive expenses, prepare expense reports, and adhere to budgetary guidelines.
• Maintain organized and up-to-date records, files, and databases with a commitment to confidentiality.
• Assist in special projects and initiatives, collaborating with team members to achieve project goals and deadlines.
• Handle sensitive information with discretion and maintain a high level of professionalism in all interactions.
• Execute ad hoc tasks as required by the client, demonstrating flexibility and responsiveness.

Requirements & Qualifications:
• Proven experience as a Virtual Assistant or in a similar administrative support role.
• Excellent organizational and multitasking skills to manage diverse responsibilities efficiently.
• Strong communication skills, both written and verbal, for effective stakeholder interaction.
• Proficiency in automations using Click to view and Zapier.
• Proficiency in relevant software and tools for calendar management, expense tracking, and document creation.
• Detail-oriented approach to ensure accuracy in correspondence, reports, and data management.
• Ability to maintain confidentiality while handling sensitive information.
• Tech-savvy with expertise in streamlining processes and software integration.
• Demonstrated problem-solving skills and resourcefulness in handling challenges.
• Strong interpersonal skills for effective collaboration within a virtual team environment.
• Undergo 3 days of paid training. If there’s an urgency for the role, then the new hire is required to render an hour of paid OT before or after the shift for 3 weeks.
• Amenable to work Monday through Friday either 8 AM – 12NN OR 1 PM – 5 PM Pacific Standard Time(PST).

Preferred Qualifications:
• Bachelor’s degree in business administration, communications, or a related field.
• Additional certifications in virtual assistance or relevant areas.
• Familiarity with project management tools for efficient collaboration on special projects. (e.g. Click to view, Google Suite, Zapier, etc.)
• Experience working in a virtual or remote work environment.
• Knowledge of best practices in office operations and vendor management.
• TikTok Live-Streaming familiarity is a PLUS.
• A personal TikTok account with a specific niche is a PLUS.

HOW TO APPLY?
Kindly fill out this form accurately: Click to view/careers/