Virtual Assistant

Virtual Assistant Job Description
I want an expert Virtual Assistant to help me be more efficient and enjoy the city more! I am looking for the best of the best 🙂
My name is John, and I run a fast-growing startup in the healthcare data space. I need a Virtual Assistant to help streamline my personal and professional tasks. Your work will be pivotal in ensuring my efficiency and success.
I am looking for someone that can manage a variety of tasks, especially booking reservations, appointments, and flights. You might also be tasked with buying gifts and making dinner plans.
Your first challenge will be:
Plan an itinerary for a 4th of July weekend in NYC for me and my girlfriend
Details:
– My girlfriend (29-year-old female) and I will be in NYC for the 4th of July weekend. Please plan an itinerary for us.
– July 4th – 7th
We like these types of restaurants:
– Thai Villa
Authentic Chinese / Shanghainese:
– Hao Noodle
– Little Alley
Korean
Mediterranean:
– Zaytinya
We like brunch:
– The Flying Cock
– Ruby’s Cafe
We like these types of bars:
– Nubeluz
– Raines Law Room
– Apotheke
Our favorite NYC neighborhoods are:
– West Village
– Flatiron
– Murray Hill / Kips Bay
We enjoy these types of events:
– Broadway shows, our favorite so far has been Water for Elephants
– Comedy Cellar
– We’ve been here a number of times, so seeing a similar comedy venue might be a good change of pace
Live music
– Indie artists
– Acoustic performances
– Chill vibes
Getting facials / massages together
Seeing new movies / indie films
Budget:
– Flexible
– Comfortable spending $50-$100 per person for dinner
– Up to $200 per person for events
Feel free to build an itinerary with any tool you’re comfortable with (e.g., Google Sheets, Notion, Google Calendar).
Primary Responsibilities:
– Scheduling doctor’s appointments (e.g., Dentist, specialist)
– Booking flights
– Building itineraries for weekend trips
– Planning dates for me and my girlfriend
– Generating gift ideas
– Booking reservations for restaurants and bars
– Finding new and interesting things to do in the city
– Scheduling various appointments while working around a busy schedule
When you apply, please include:
– Your favorite productivity tool
– Screenshot of results from this grammar test: Click to view/english-grammar-test
Ideal Candidate:
– Extremely good English – fluent
– Excellent organizational and time-management skills
– Positive, Fun, and Upbeat attitude
– Previous experience as a Virtual Assistant or similar role
– Proficient with online calendars and scheduling (e.g., Google Calendar)
– Familiarity with travel planning and itinerary creation
Communication channels:
– WhatsApp, iMessage, Signal (preferred)
– Email
About me:
Hey there! My name is John 🙂
I graduated from Purdue with a computer science degree and currently run a startup in the healthcare data space. I help ensure that patient data is anonymized for commercial and research use cases. My company is fast-growing, and most of my energy goes into work, leaving me too fatigued to plan personal activities, hence the need for a VA. I play the guitar and enjoy learning languages; I speak Spanish and Swedish and am currently learning Chinese. Before my current position, I worked as a founding engineer at a furniture startup in San Francisco.
My goal is to make your life working with me as easy as possible. You won’t need to worry about difficult clients or hard-to-work-with people as you’re interacting with me only. You just get to do what you enjoy and be as creative and efficient as you’d like! My goal is to make your life as easy as possible with clear instructions, kindness, and politeness. You can work whenever you want as long as we meet deadlines.