Virtual Assistant

Integral Christian Network Virtual Assistant Position
Part Time to start (15-20 hrs/wk) – build up to more based on need/fit

Integral Christian Network is seeking an administrative coordinator who is organized, flexible, tech-savvy, and dedicated to our purpose of gathering a global community of dedicated mystical practitioners for the loving evolution of Christianity and the world. Reporting to Luke Healy, Executive Director, our ideal candidate will approach this position in a multi-faceted way, providing immediate administrative support while also working to develop the position over time.

Overall Duties
• New community member intake and WeSpace enrollment coordination
• Content management for website and social media assistance
• Community-wide communications
• Online platform administration (Squarespace & Circle)

Specific Tasks (organized by area of focus)
General
• Manage and direct ICN email communications for prompt response
• Manage members/donations database (in conjunction with ED)
• Member engagement, general needs and support, follow-up and feedback

Website & Campaign Emails
• Upload weekly writings & campaign email
• Send article to bell-ringer (Monday morning)
• Community event reminder emails (schedule once a month) – Sunday Gathering, Co-Exploration, Early Sabbath, etc.
• ICN Calendar & event management on website & Community Page
• Regular WeSpace Bulletin newsletter support

WeSpace
• WeSpace Registration intake and new group coordination 2x/year (in conjunction with Luke & WS Nurturing Circle/Starters), fostering a welcoming experience
• Semi-daily WeSpace emails to new groups
o Group meeting reminders/instructions, 1v1 pairings meeting, WeSpace Notes

Programs & Events
• Contribute to logistical coordination for programs & events:
o Including registration process and payment, tech support (such as Zoom set up and assistance), publicity coordination, customer service-related questions
o May include post-event follow-up, such as collecting feedback, sending materials
Outreach/Marketing
• Social Media – administrating content from social media team
o Sharing weekly articles & other content

Other Community Tasks
• Admin support for ICN Circles and other duties as assigned or as may emerge.

Areas of Further Development

• Organization development of mailing lists and community communication systems
• Creating content summaries and samples of writing series from articles
• Gathering testimonials and stories from community members
• Transcript creation for all existing guided meditations (some already completed)
• Assist with development and implementation of communication systems

Approach

In addition to concrete tasks, we seek for anyone taking on this position to also operate in the spirit of our work as well. This involves adhering to the values of the ICN community, engaging in personal connection and community with volunteers and community members in ways that reflect our ethos.

We ask anyone in this position to continue to learn from what is being taught in our community, both through avenues of teaching and what we’re learning together as a community, applying these principles and ways of being in our work processes.

We trust you to discern what work is yours/ours to do, and what is beyond your/our scope. Beyond just time management, this is a service to the community of sensitivity to spirit and the work that is ours to do.

We respect and honor our guides and elders, working together with their presence guidance for wisdom and support.

Qualifications

Postsecondary education (degree or diploma) and minimum of two years administrative experience or equivalent combination of education and experience, preferably in a nonprofit.

Skills
• High organizational skills with attention to detail and follow through
• Effective responsiveness with clear communication skills, especially written
• Strong interpersonal skills with the ability to work collaboratively
• Ability to work independently, with little supervision, with competing priorities
• Excellent time management and multi-tasking capabilities with flexibility and adaptability
• Computer skills including experience in Word processing, Outlook, Excel spreadsheets
• Experience or willingness to be trained in Zoom, Squarespace, email marketing programs and other computer applications
• Administering online platforms (Squarespace & Circle)
• Experience in planning and coordinating basic events on zoom
• Following financial policies and procedures
• Drafting correspondence, responding to inquiries and requests as appropriate

Work Ethics
• Demonstrates high degree of integrity, maintains discretion and confidentiality
• Knowledge and resonance with the Purpose and Fundamental Values of ICN, applying those to why and how the job is done at all times
• Preference will be given to candidates with a mystical practice and spiritual community experience