Virtual Assistant

Job Description:

We are seeking a highly organized and detail-oriented Virtual Assistant to join our dynamic coaching business team. This role is crucial for managing key aspects of our operations, from data entry and client communication to administrative support. The position will start part-time with the intention to transition to full-time within 2-3 months.

Key Responsibilities:

Data Entry and KPI Tracking:

– Regularly monitor and track various metrics on Instagram, including follows, DMs sent, conversations had, qualified leads, offers made, clients closed, and MRR added.
– Accurately input and maintain this data in Notion, ensuring meticulous attention to detail.

Engagement and Communication:

– Send personalized welcome messages to every new follower on our Instagram account.
– Engage in initial conversations to qualify leads before escalating to the sales team.

Client Onboarding and Support:

– Assist in the onboarding process for new clients, ensuring a smooth and welcoming experience.
– Handle any payment-related issues or inquiries from clients, providing timely and efficient resolutions.

Administrative Support:

– Schedule and set coaching 1-1 calls to repeat biweekly 8 times.
– Stay on top of monthly payments via Stripe, including following up with clients when payments are missed.
– Track client success and payments.
-Post and distribute podcast content, including extracting and uploading material.
– Manage project communication and deadlines.
– Update client success in Notion DAILY.

Requirements:

– Experience in data entry and administrative support, preferably within a coaching or similar business environment.
– Proficiency in Instagram, Notion, and Stripe.
-Excellent organizational and time-management skills.
-Strong communication skills, both written and verbal.
-Ability to work independently with minimal supervision.
– High level of accuracy and attention to detail.

Application Process:
To apply, please send a link to a Google Drive video (20-40 seconds long) explaining why you are a good fit for this role. Applications without this video will not be considered.

How to Apply:
Please submit your application, including the required video link, to Click to view. We look forward to hearing from you!