Virtual Assistant

— Job Title —
Virtual Assistant for Working Mother and Medspa Manager

— Job Summary —
We are looking for a highly efficient and versatile Virtual Assistant to provide comprehensive support to a working mother in managing her personal life and assisting in the operations of a Medical Spa (MedSpa) business. This role requires strong organizational skills, multitasking abilities, and the capability to juggle various tasks to ensure both the personal and professional aspects of her life run smoothly.

— Responsibilities —

~~PERSONAL ASSISTANT DUTIES~~
1) Calendar Management:
Maintain a well-organized calendar for the working mother, scheduling and coordinating personal appointments, family activities, and Medspa-related commitments.

2) Travel Arrangements:
Book flights, accommodations, and transportation for personal trips and business-related events.

3) Household Management:
Oversee grocery shopping, meal planning, and household errands to ensure a well-functioning home environment.

4) Childcare Support:
Assist with childcare responsibilities, including scheduling activities, playdates, and school pickups/drop-offs.

5) Email and Communication:
Manage email correspondence, prioritize messages, and draft responses on behalf of the working mother.

6) Special Event Planning:
Coordinate and plan family events, gatherings, and special events.

~~ADMINISTRATIVE SUPPORT~~
1) Appointment Scheduling:
Assist in scheduling client appointments, managing the Medspa calendar, and ensuring efficient use of appointment slots. Please reply to this posting by putting our Wednesday Hours of Operation in the subject of your response email.

2) Client Communications:
Handle client inquiries, confirmations, and reminders via phone, email, or text messaging.

3) Billing and Invoicing:
Assist with billing and invoicing tasks, ensuring accurate records are maintained.

4) Inventory Management:
Monitor and order supplies for the Medspa, keeping track of stock levels and reordering as needed.

5) Social Media and Marketing:
Help with Medspa marketing efforts, including social media updates, email campaigns, and promotional items. Help create print and digital flyers and graphics, using Canva or Photoshop.

6) Liaison with Medspa Staff:
Act as a communication bridge between the working mother and Medspa staff, conveying important updates and requests.

7) Document Organization:
Handle document filing and organization, both for personal and Medspa-related paperwork.

8) Data Entry:
Input data into spreadsheets and software, keeping records up-to-date, and merging any duplicate records.

9) Research:
Conduct research on various topics as required, including market trends, competitors, and industry best practices.

10) Virtual Meeting Coordination:
Schedule and set up virtual meetings, webinars, and conferences for the Medspa.

11) Time Management:
Help the working mother optimize her daily routines and prioritize tasks effectively, ensuring she can balance her responsibilities effectively.

— Qualifications —
1) Previous experience as a virtual assistant or in a similar role. Must have GRAPHIC DESIGN BACKGROUND or heavy interest with experience to back it up
a) Know how to use Google Workspace
2) Exceptional organizational and time-management skills.
3) Strong communication skills and the ability to handle various forms of communication.
4) Proficiency in digital tools and technology for scheduling, communication, and task management.
a) Canva, CapCut, Adobe Illustrator, Adobe Photoshop, Adobe InDesign, Video Editing (imovie, Premier Pro, etc.) Google Workspace – VERY IMPORTANT
5) Discretion and the ability to maintain confidentiality.
6) Familiarity with Medspa operations is a plus but not mandatory.
7) Ability to work independently and take initiative.
8) Flexibility to adapt to changing priorities and schedules.

This role is a unique blend of personal and professional support, helping the working mother maintain a healthy work-life balance while efficiently managing her Medsp. This role requires requires adaptability, multitasking abilities, and a proactive approach to ensure both aspects of her life run smoothly and successfully. Please place the word Glam Jail Virtual Assistant in Subject line of email