Virtual Assistant

Job Title: Executive Assistant to Management

Location: Remote

Type: Full-Time

Reports To: Executive Team

About Us:
We are a dynamic group of companies specializing in property development, sourcing, training, construction, photography, and serviced accommodation. Our mission is to innovate and excel in all we do, leveraging efficient systems and organized workflows. We are looking for a highly skilled and proactive Executive Assistant to support our management team with top-notch administrative services.

Job Summary:
We are seeking a world-class Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate is detail-oriented, highly organized, and possesses excellent communication skills. This role requires a high degree of professionalism, discretion, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

Administrative Support:

Manage and organize email communications, including filtering and responding to emails on behalf of executives.
Schedule and coordinate meetings, appointments, and travel arrangements.
Prepare and edit documents, reports, and presentations.
Maintain and update contact lists and databases.
Project Management:

Assist in the creation and management of project plans and timelines using project management tools (e.g., Asana, Trello).
Track project progress and ensure deadlines are met.
Coordinate with team members to gather updates and report on project status.
Digital Asset Management:

Organize and maintain digital files and assets, ensuring easy access and retrieval.
Implement and maintain a consistent naming convention and tagging system.
Ensure all assets are up-to-date and adhere to brand guidelines.
Communication and Collaboration:

Serve as a point of contact between executives, team members, and external stakeholders.
Draft and send communications on behalf of executives.
Facilitate virtual meetings, including setting up video conferences and preparing agendas.
Research and Reporting:

Conduct research on various topics and compile information into actionable reports.
Prepare summaries and briefs for executive review.
Monitor industry trends and provide insights as needed.
Continuous Improvement:

Identify opportunities to improve administrative processes and implement solutions.
Stay up-to-date with the latest tools and technologies for executive assistance.
Participate in professional development activities to enhance skills and knowledge.
Requirements:

Proven experience as an Executive Assistant or in a similar administrative role supporting senior management.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
Experience with project management tools (e.g., Asana, Trello) and digital communication tools (e.g., Slack, Zoom).
Excellent organizational and time-management skills.
Strong written and verbal communication skills.
Ability to work independently and collaboratively in a remote setting.
High degree of professionalism, discretion, and confidentiality.
Tech-savvy and quick to learn new software and tools.
Degree in Business Administration, Communications, or a related field is preferred.
Why Join Us?

Be part of a vibrant and innovative team.
Work remotely with flexible hours.
Opportunities for professional growth and development.
Competitive salary and benefits package.