Virtual Assistant and Bookkeeper

ABOUT THE POSITION:

We are looking for an experienced and versatile assistant to help with bookkeeping, email management, marketing, contracts, and proposal tasks. This is ideally a full time position but we may be open to starting you part time with the opportunity to move into full time, if you have other responsibilities.

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We believe that work / life balance is important. We work hard and also rest when we need it. If you’re looking to join a team of A-players who are proud of the work they accomplish and at the same time down to earth, friendly, and caring – then read on.

We are a small company with a big heart and together, we focus on projects that make a giant impact on the world.

GENERAL VA ROLES AND RESPONSIBILITIES
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– Keep your workflows super organized and up to date, while multi-tasking on a number of different projects.
– Bookkeeping and reconciliation in Quickbooks
– Generate weekly and monthly financial and sales reports
– Plus if you understand business taxes
– Stay on top of invoicing in Quickbooks, making sure that clients receive invoices in time and reminders for late payments
– Creating contracts & proposals based on a template, updated with the correct information
– Pay invoices and bi-monthly payroll
– Schedule and research travel and tickets
– Submit financial forms and data
– Handle Insurance COIs and communication with venues to meet necessary requirements
– Manage email inboxes and reminders for appointments and responses
– Document workflows and update SOPs
– Help with sales follow up and outreach reminders

When other tasks are complete, you may also assist with:

– content and competitor research, analytics reporting, marketing outreach, etc.
– Help with monthly scheduling and reporting on KPI’s
– Scheduling posts on social media
– Document company procedures for multiple businesses and workflows and update SOPs

TECHNICAL KNOW HOW
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– experience with project management systems
– basic understanding of online marketing
– ability to navigate the computer quickly and with ease

ABOUT YOU & YOUR SKILLS
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For this position, you must possess the following qualities to be successful:
– 3+ years bookkeeping, and 3+ years Virtual Assistant experience
– We will need you to be very detail-oriented and hyper-vigilant about deadlines
-You must be able to follow our workflows step by step and be organized with your tasks and reporting
– Good at creating and implementing project management systems for complex projects
– Managed multiple teams and projects at the same time, ensuring timelines are met
– Help keep projects in scope and budget
– Must be organized and resourceful, detail oriented
– You have worked in marketing or events or have an interest to learn more
– Proficiency in Google Apps (Docs, Sheets, Slides, Gmail, etc)
– Stupendous communication skills, both verbal and written
– Great English speaking and writing skills
– Good grammar is a must-have
– Ninja-like skills on the internet; ability to easily learn new software, understand their options and limitations
– Ability to run circles around the computer & troubleshoot issues!
– Your typing skills are at least 35 wpm
– Ability to analyze data and create reports
– Writing, editing and formatting skills are a plus
– A self-motivated, self-starter, self-assured, selfless attitude
– Drive and urgency to complete many tasks on multiple projects per day
– Be flexible and open to change
– And you know, it’s all in the details – so bring a keen eye to the game!
– Have your own computer, high speed internet and a distraction free workspace

If this sounds like you, please reply to this ad with your cover letter (or cover video link) and resume.

ABOUT US:
Here’s a few things you should know about us:
– We are an event production company
– we have been starting companies for 20 years
– we move very fast & expect the people we work with to be the same way
– we are very loyal to my employees & treat them with respect
– we give bonuses for doing a good job (If we make money you should be rewarded for that)

ABOUT COMPENSATION:

– Pay bi-monthly
– We pay bonuses for great work
– We give pay increases based on performance
– Pay is depending on experience